Accounts Receivable Specialist — Detail-Oriented Benefits

Ebm--paps; Farmington (CT); On-site; USD 40,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA options

Life insurance

Disability insurance

Voluntary benefits

401(k) retirement plan with company on

Paid time off

Job summary

ebm-papst, Inc. in Farmington, CT is seeking an Accounts Receivable Administrator to support the company’s AR activities.

You will maintain customer accounts, apply payments, and help resolve billing discrepancies while collaborating with Sales, Customer Service, Finance, and Operations. Responsibilities include month-end close support, reconciling accounts, handling cash applications, and maintaining audit trails.

Qualifications

• High school diploma or equivalent.
• 5+ years of experience in accounts receivable, accounting, collections, or a related administrative finance role.
• Working knowledge of accounts receivable and basic accounting principles.
• Strong Microsoft Excel skills, including sorting, filtering, basic formulas, and reconciliation of data. SAP knowledge a plus.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Maintain accurate customer accounts and accounts receivable records.
• Apply customer payments, including ACH, wire transfers, checks, credit cards, and other payment methods.
• Research and resolve unapplied cash, short payments, overpayments, deductions, and payment discrepancies.
• Reconcile customer accounts and investigate outstanding or aged balances.
• Process credit memos, adjustments, and account corrections in accordance with established approval procedures.
• Support month-end closing activities related to accounts receivable.
• Maintain appropriate documentation and audit trails for AR transactions.
• Monitor AR aging reports and follow up on past-due customer balances.
• Contact customers regarding outstanding invoices and payment status in a professional and timely manner.
• Research customer inquiries concerning invoices, payments, credits, deductions, and account balances.
• Coordinate with Sales and Customer Service to resolve pricing, shipping, quality, or other disputes affecting payment.
• Escalate significant delinquent balances or customer issues to management.
• Assist with new customer setup and maintenance of customer master data.
• Support customer credit reviews by collecting credit applications, references, and other required information.
• Ensure customer records and supporting documentation comply with company policies and internal controls.
• Assist with monitoring credit limits and payment terms.
• Assist with AR aging, past-due, cash application, and collection reporting.
• Support internal and external audit requests related to accounts receivable.
• Identify opportunities to improve AR processes, controls, and efficiency.
• Follow established accounting policies, authorization requirements, and segregation-of-duties controls.

Skills

Strong attention to detail

Multitasking

Written and verbal communication

Education

High school diploma or equivalent

5+ years in AR or related finance role

Tools

Microsoft Excel

SAP

Job description

ebm-papst, Inc. in Farmington, CT is seeking an Accounts Receivable Administrator to support the company’s AR activities.

You will maintain customer accounts, apply payments, and help resolve billing discrepancies while collaborating with Sales, Customer Service, Finance, and Operations. Responsibilities include month-end close support, reconciling accounts, handling cash applications, and maintaining audit trails.