Accounts Receivable Specialist Construction Billing Pro

Eastern Industrial Services of NY Inc.; Bohemia (NY); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid sick time

Paid time off

Referral program

Job summary

Eastern Industrial Services of NY Inc. is seeking an Accounts Receivable Specialist to own invoicing, AR, collections and project documentation. The role requires persistent follow-up, strong organization and experience with construction billing and payroll processes.

You will reconcile invoices, prepare AIA pay applications, and coordinate with project managers to ensure timely billing and revenue realization across multiple systems.

Qualifications

• Experience in accounts receivable and construction billing.
• Experience with AIA G702/G703 pay applications and lien waivers is strongly preferred.
• Proficiency with QuickBooks Online and BuildOps.
• Strong Excel skills including formulas, pivot tables and reconciliations.
• Excellent written and verbal communication skills.

Responsibilities

• Manage accounts receivable and collections.
• Apply customer payments in BuildOps and QuickBooks Online.
• Maintain and reconcile customer AR aging.
• Follow up on past-due balances and resolve discrepancies.
• Prepare and distribute invoices and monthly statements.
• Coordinate with project managers for timely billing.
• Prepare AIA pay applications (G702/G703) and keep documentation.
• Coordinate lien waivers and certified payroll.
• Maintain invoicing trackers and reconciliation schedules.
• Ensure contracts and change orders are billed accurately.

Skills

Accounts Receivable

Construction Billing

Project Accounting

QuickBooks Online

BuildOps

Excel

Communication Skills

AI Tools

Education

Associate degree in accounting or related field

Tools

BuildOps

QuickBooks Online

Job description

Eastern Industrial Services of NY Inc. is seeking an Accounts Receivable Specialist to own invoicing, AR, collections and project documentation. The role requires persistent follow-up, strong organization and experience with construction billing and payroll processes.

You will reconcile invoices, prepare AIA pay applications, and coordinate with project managers to ensure timely billing and revenue realization across multiple systems.