Accounts Receivable Specialist — Collections & Cash-Flow Champion

Surface Preparation Technologies LLC; New Kingstown (PA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) Match

Paid time off

Paid Holidays

Referral program

Employee assistance program

Job summary

Surface Preparation Technologies, LLC is seeking an organized Accounts Receivable/Collections specialist to follow up with customers by phone, email, and mail, reconcile payments, and prepare deposit reports. You will maintain detailed records, respond to inquiries, and help ensure timely cash flow.

The role involves processing lien waivers, supporting month-end close, and assisting with prequalification applications.

Qualifications

• Excellent analytical, problem-solving, and communication skills.
• Strong organizational and prioritization skills with exceptional attention to detail.
• Ability to build positive relationships with customers and coworkers to achieve successful outcomes.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with lien waivers, retainage, or highway construction accounting is a plus.

Responsibilities

• Follow up with customers by phone, email, and mail regarding past-due invoices to ensure timely payment.
• Maintain detailed records of collection activities and report collection efforts and results to management.
• Reconcile customer payments to billing records, investigate discrepancies, and work with customers to resolve issues.
• Respond to incoming calls and inquiries related to billing and payment matters in a professional and courteous manner.
• Prepare lien waivers and, when necessary, bond claim documentation for delinquent accounts.
• Post cash receipts to customer accounts accurately and in a timely manner.
• Prepare and distribute daily deposit reports.
• Provide support for month-end accounts receivable and retainage reporting activities.
• Prepare and roll forward yearly construction prequalification applications and handle the submission of these applications once reviewed.
• Perform additional clerical and administrative duties as assigned.

Skills

Communication skills

Organizational skills

Attention to detail

Problem-solving

Teamwork

Phone communications

Tools

Excel

Word

Outlook

Job description

Surface Preparation Technologies, LLC is seeking an organized Accounts Receivable/Collections specialist to follow up with customers by phone, email, and mail, reconcile payments, and prepare deposit reports. You will maintain detailed records, respond to inquiries, and help ensure timely cash flow.

The role involves processing lien waivers, supporting month-end close, and assisting with prequalification applications.