Accounts Receivable Specialist

Nortia Staffing - Human Resources, Accounting and Administrative Staffing; Fremont (CA); On-site; USD 57,859,000 - 66,125,000; Full time

Job summary

Nortia Staffing is supporting a larger non-profit in Fremont, CA, seeking an Accounts Receivable & Collections Specialist. The role focuses on AR management, billing, payments, collections, and financial reporting support in a 100% onsite, Monday–Friday schedule.

The ideal candidate has 1–2 years of related experience; AA in Accounting is required. Spanish is a plus but not required.

Qualifications

• AA in Accounting or related field and 1–2 years of experience.
• Bachelor’s degree in Accounting/Finance preferred.
• Knowledge of AR, reconciliations, and billing processes.
• Proficiency with Excel, Word, Outlook; experience with Sage Intacct/Stripe a plus.

Responsibilities

• Manage daily accounts receivable and collections activities.
• Process customer payments, credit card transactions, and account adjustments.
• Maintain accurate billing, payment, and attendance records.
• Follow up on past-due accounts and coordinate collection referrals.
• Reconcile AR subledger balances to GL during monthly close.
• Prepare customer statements, collection reports, and ad-hoc management reports.
• Review delinquent accounts and ensure proper collection efforts.

Skills

Accounts Receivable

Collections

Billing

Detail-oriented

High-volume processing

Education

AA in Accounting

Bachelor’s in Accounting/Finance preferred

Tools

Sage Intacct

Stripe

Microsoft Excel

Job description

We are supporting a larger Non-Profit in Fremont, CA who is seeking an experienced Accounts Receivable & Collections Specialist to manage accounts receivable, billing, payment processing, collections, reconciliations, and financial reporting support. The ideal candidate is organized, detail-oriented, and comfortable working with high-volume transactions and deadlines.

Highlights:

• Schedule: Monday-Friday 8am-5pm
• Location: Fremont, CA
• 100% onsite
• Pay is $45/hr
• Duration: 6+ month contract that could extend
• Ideal candidate is fluent in Spanish but not required

Key Responsibilities

• Manage daily accounts receivable and collections activities.
• Process customer/parent payments, credit card transactions, and account adjustments.
• Maintain accurate billing, payment, and attendance records.
• Follow up on past-due accounts and coordinate collection agency referrals when necessary.
• Reconcile A/R subledger balances to the General Ledger as part of the monthly close.
• Process monthly provider payments.
• Prepare customer statements, collection reports, and ad-hoc management reports.
• Review delinquent accounts and ensure appropriate collection efforts are completed.
• Prepare RCEB billing and monthly food claims.
• Prepare annual tax forms and other required reports.
• Support the monthly financial reporting process and general ledger account analysis.

Qualifications

• AA in Accounting and 1–2 years of related experience, or equivalent combination of education and experience.
• Bachelor’s degree in Accounting or Finance preferred.
• Knowledge of accounts receivable, accounting procedures, reconciliations, journal entries, and billing.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with accounting software such as Sage Intacct or Stripe is a plus.
• Strong organizational, analytical, and communication skills.
• Ability to manage multiple priorities and meet deadlines.