Accounts Receivable Specialist

Leoforce; San Clemente (CA); On-site; USD 34,000 - 41,000; Full time

Job summary

Leoforce in San Clemente, CA is seeking an Accounts Receivable Specialist to join our dynamic finance team. This mid-level role handles invoicing, payments, and collections to maintain steady cash flow in a fast-paced distribution environment.

You will manage customer accounts, monitor aging, apply payments, and collaborate with internal teams to resolve discrepancies. Strong Excel and ERP systems skills, plus 3+ years in AR, are required.

Qualifications

• 3+ years of Accounts Receivable experience or related accounting experience.
• Proficiency in Microsoft Excel and ERP/accounting systems.
• Strong communication and customer service skills.
• Highly organized with the ability to manage multiple priorities.
• Self-motivated and able to work independently in a fast-paced environment.

Responsibilities

• Manage customer accounts and maintain accurate accounts receivable records.
• Monitor aging reports and follow up on past-due balances.
• Perform collections activities via phone, email, and outreach.
• Research and resolve payment discrepancies, deductions, and disputes.
• Apply customer payments and ensure accurate cash posting.
• Reconcile customer accounts and investigate outstanding balances.
• Collaborate with internal teams to resolve invoicing and payment issues.
• Assist with month-end AR close activities.
• Document collection efforts and customer communications.
• Support process improvements to reduce DSO.

Skills

Accounts Receivable

Collections

Excel

ERP systems

Communication

Organization

Tools

ERP/accounting systems

Job description

Accounts Receivable Specialist

San Clemente, CA, US

6967071

4 days ago

Job Description

Experience: Mid Level

Salary: $25 - $30 per hour

Job Details

Accounts Receivable Specialist

We are seeking a detail-oriented Accounts Receivable Specialist to join our growing accounting team. This individual will play a critical role in managing customer accounts, driving collections efforts, and ensuring timely cash flow. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and takes ownership of customer accounts from invoicing through payment resolution.

Key Responsibilities

• Manage customer accounts and maintain accurate accounts receivable records
• Monitor aging reports and proactively follow up on past-due balances
• Perform collections activities through phone, email, and customer outreach
• Research and resolve payment discrepancies, deductions, short pays, and billing disputes
• Apply customer payments and ensure accurate cash posting
• Reconcile customer accounts and investigate outstanding balances
• Partner with internal teams to resolve invoicing and payment issues
• Assist with month-end accounts receivable close activities
• Maintain detailed documentation of collection efforts and customer communications
• Support process improvements that enhance collection efficiency and reduce DSO

Qualifications

• 3+ years of Accounts Receivable, Collections, or related accounting experience
• Strong understanding of AR processes, cash applications, and account reconciliations
• Experience managing aging reports and collection activities
• Ability to investigate and resolve discrepancies in a timely manner
• Proficiency in Microsoft Excel and ERP/accounting systems
• Strong communication and customer service skills
• Highly organized with the ability to manage multiple priorities
• Self-motivated and able to work independently in a fast-paced environment

Preferred Experience

• High-volume invoicing and collections
• Deductions management and dispute resolution
• Customer account maintenance and reconciliation
• Manufacturing, distribution, logistics, or transaction-heavy environments
• Experience reducing aging balances and improving collection performance

A bit about us:

We are a growing, fast-paced organization within the distribution and operations space, focused on delivering high-quality products and maintaining strong partnerships with our customers. Our team values accountability, responsiveness, and continuous improvement across all areas of the business. With increasing demand and evolving customer needs, we are seeking strong professionals who can step in, stabilize processes, and help drive results.

Why join us?

• Immediate impact – step into a critical role and make a difference from day one
• Fast interview process – quick turnaround and hiring decisions
• Hands-on environment – direct visibility into operations, leadership, and customers
• Growth potential – opportunity to contribute to long-term process improvements and team development

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