Accounts Receivable Specialist

Atrium; Orlando (FL); On-site; USD 55,000 - 65,000; Full time

Job summary

Atrium seeks an Accounts Receivable Specialist in Orlando, FL to manage billing and collections for construction projects, ensuring accurate invoicing and compliance documentation. The role collaborates with Project Managers and the accounting team to support cash flow and maintain precise financial records.

The ideal candidate will be detail-oriented, organized, and capable of juggling multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Qualifications

• 2+ years of construction accounting or project billing.
• Experience with AIA billing, pay applications, and collections.
• Experience with Sage Intacct or similar accounting software.

Responsibilities

• Prepare and submit construction project billings and pay applications, ensuring accuracy and compliance.
• Coordinate with Project Managers to confirm project details and resolve billing discrepancies.
• Monitor accounts receivable, collections, and aging reports to maintain healthy cash flow.
• Reconcile billing activity and identify discrepancies for timely resolution.
• Manage lien waivers, retainage tracking, and compliance documentation to meet contractual requirements.
• Support cash flow management by ensuring prompt billing and proactive collection efforts.

Skills

Construction accounting

Accounts receivable

AIA billing

Sage Intacct

Excel

Communication

Attention to detail

Education

Accounting degree

Tools

Sage Intacct

Excel

Outlook

Word

Job description

Atrium is seeking on behalf of our client an Accounts Receivable Specialist based in Orlando, FL.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Accounts Receivable Specialist

Employment Type:

Full-time

Compensation:

$55,000 - $65,000

Position Overview

The Accounts Receivable Specialist will be responsible for managing the billing and collections process for construction projects, ensuring accuracy and timeliness in invoicing and compliance documentation. This role collaborates closely with Project Managers and the accounting team to support cash flow and maintain accurate financial records. The ideal candidate will be detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Prepare and submit construction project billings and pay applications, ensuring accuracy and compliance.
• Coordinate with Project Managers to confirm project details and resolve billing discrepancies.
• Monitor accounts receivable, collections, and aging reports to maintain healthy cash flow.
• Reconcile billing activity and identify discrepancies for timely resolution.
• Manage lien waivers, retainage tracking, and compliance documentation to meet contractual requirements.
• Support cash flow management by ensuring prompt billing and proactive collection efforts.

Required Experience/Skills

• 2+ years of experience in construction accounting, accounts receivable, or project billing.
• Experience with AIA billing, pay applications, and collections processes.
• Proficiency with Sage Intacct or similar accounting software.
• Strong Microsoft Excel, Outlook, and Word skills.
• Excellent organizational, communication, and problem-solving abilities.
• Detail-oriented with the ability to manage multiple priorities and deadlines.
• Self-starter who works well both independently and as part of a team.

Preferred Experience/Skills

• Experience with Textura, Procore, GCPay, or similar billing platforms.
• Knowledge of lien waivers, retainage, and construction compliance requirements.
• Understanding of revenue recognition and cash flow management within construction projects.

Education Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Equivalent work experience in construction accounting may be considered.
• Continuing education or certifications in construction finance or accounting is a plus.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO