Accounts Receivable Specialist

Minnesota Medical Specialists; Minneapolis (MN); Hybrid; USD 28,000 - 39,000; Part time

Benefits offered by this job

401(k) retirement plan

Healthcare insurance

Voluntary dental insurance

Paid holidays

Paid vacation

Sick time

Job summary

Minnesota Medical Specialists is seeking a Part-Time Accounts Receivable Specialist to join our close-knit team in a hybrid work environment. This role offers 20-25 hours per week with some work-from-home flexibility and a focus on accurate invoicing, deposits, and customer communications.

Ideal candidates have at least 3 years AR experience, advanced QuickBooks Online, strong attention to detail, and the ability to work independently. Healthcare industry experience is a plus.

Qualifications

• Minimum 3 years of hands-on experience in accounts receivable.
• Advanced proficiency in QuickBooks Online (Advanced edition required) – invoicing, payments, collections, memorized transactions, customer management, and reporting.
• Strong understanding of accounts receivable processes, including invoicing, aging reports, collections, and basic reconciliation.
• Excellent attention to detail, organizational skills, and accuracy in data entry.
• Professional communication skills for customer interactions (phone, email).
• Ability to work independently in a remote setting while meeting deadlines.
• Experience in medical equipment, healthcare, or related industries is a plus but not required.
• Bachelor’s degree in accounting/business preferred.

Responsibilities

• Prepare and send customer invoices accurately and promptly using QuickBooks Online Advanced.
• Prepare and process daily/weekly deposits.
• Manage and update customer account information, ensuring records are current and accurate.
• Send invoice reminders and statements to customers as needed.
• Handle collections efforts, including following up on overdue accounts, communicating professionally with customers, and resolving payment disputes.
• Process memorized/recurring transactions and maintain related records.
• Reconcile accounts receivable transactions and assist with related reporting.
• Collaborate with the team to ensure smooth financial operations and cash flow.

Skills

Accounts receivable

Attention to detail

Communication skills

Independent work

Education

Bachelor's degree in accounting/business

Tools

QuickBooks Online Advanced

Job description

Job Description

Job Description

Company Overview Minnesota Medical Specialists, Inc is a small, family-owned biomedical equipment sales and service company dedicated to providing high-quality products and reliable service to our clients. We value integrity, attention to detail, and strong customer relationships in everything we do.

Position Summary We are seeking an experienced Part-Time Accounts Receivable Specialist to join our close-knit team. This hybrid role offers a flexible schedule with some opportunity to work from home and is ideal for a detail-oriented professional who thrives in a supportive, family-oriented environment. The position requires 25-30 hours per week , with the ability to set hours that fit your lifestyle while meeting business needs.

Key Responsibilities

• Prepare and send customer invoices accurately and promptly using QuickBooks Online Advanced.
• Prepare and process daily/weekly deposits.
• Manage and update customer account information, ensuring records are current and accurate.
• Send invoice reminders and statements to customers as needed.
• Handle collections efforts, including following up on overdue accounts, communicating professionally with customers, and resolving payment disputes.
• Process memorized/recurring transactions and maintain related records.
• Reconcile accounts receivable transactions and assist with related reporting.
• Collaborate with the team to ensure smooth financial operations and cash flow.

Qualifications and Requirements

• Minimum 3 years of hands-on experience in accounts receivable, preferably in a small business or similar environment.
• Advanced proficiency in QuickBooks Online (Advanced edition required) – must be comfortable with invoicing, payments, collections, memorized transactions, customer management, and reporting features.
• Strong understanding of accounts receivable processes, including invoicing, aging reports, collections, and basic reconciliation.
• Excellent attention to detail, organizational skills, and accuracy in data entry.
• Professional communication skills for customer interactions (phone, email).
• Ability to work independently in a remote setting while meeting deadlines.
• Experience in medical equipment, healthcare, or related industries is a plus but not required.
• Bachelor’s degree in accounting/business preferred.

Schedule and Work Arrangement

• Part-time: 20-25 hours per week.
• Hybrid role comprised of both on-site and remote/work-from-home hours.
• Flexible scheduling to accommodate personal needs, with core availability during standard business hours as required for customer follow-ups and interacting with teammates.

Benefits We offer a competitive benefits package for our part-time team members, including:

• 401(k) retirement plan.
• Healthcare insurance.
• Voluntary dental insurance.
• Paid holidays.
• 2 weeks (prorated) paid vacation.
• 48 hours of sick and safe time.

Minnesota Medical Specialists, Inc is an equal opportunity employer and encourages applications from qualified candidates of all backgrounds.