Accounts Receivable Specialist

Alderframe Systems; Chicago (IL); Remote; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with employer match

Paid vacation and sick leave

US public holidays

Budget for courses/books/certificates

Home office equipment

Job summary

Alderframe Systems is seeking an Accounts Receivable Specialist for remote work in the U.S. In this role you will handle monthly and milestone invoices, apply payments, and follow up on late accounts, ensuring PO numbers are on every invoice.

You will work with QuickBooks or similar, produce aging reports, and reconcile receivables at month-end. Hours align with U.S. business hours; benefits include health coverage and 401(k).

Qualifications

• At least 1 year in accounts receivable, billing or collections.
• Experience with QuickBooks or similar accounting system.
• Strong Excel skills for lookups, filters and pivots.

Responsibilities

• Prepare monthly invoices with PO numbers and contract references.
• Apply payments (ACH, wire, checks) and match to open invoices.
• Send reminder emails/calls on overdue balances and note activity on each account.
• Produce a weekly aging report for the finance manager.
• Perform month-end reconciliation of receivables against the bank.

Skills

Accounts receivable

Billing

Attention to detail

Communication skills

Tools

QuickBooks

NetSuite

Sage Intacct

Excel

Job description

Remote (U.S.) / Full-time / Finance

Alderframe builds the software distributors and manufacturers use to move an order from sales to the warehouse to the invoice. Our own invoicing is simpler: monthly support and maintenance fees, plus project milestones that clients sign off. We're hiring an Accounts Receivable Specialist to run it.

You send each invoice when a milestone is approved or a month closes, apply payments as they come in and follow up on late ones. Most clients pay by ACH. A few still mail checks, and some pay against purchase orders that need the PO number on every invoice. If a payment doesn't match an invoice, you find out why before you apply it.

What you'll work on:

• Monthly and milestone invoices, with the PO numbers and contract references each client asks for
• Applying ACH, wire and check payments and matching them to open invoices
• Reminder emails and calls on overdue balances, with notes on each account
• A weekly aging report for our finance manager
• Month-end reconciliation of receivables against the bank

Requirements:

• At least a year in accounts receivable, billing or collections
• QuickBooks, NetSuite, Sage Intacct or a similar accounting system
• Excel: lookups, filters and pivot tables
• A quiet place to work and a reliable internet connection

Nice to have:

• Billing for a software or services company
• Bill.com or a similar invoicing tool

Hours are within U.S. business hours, agreed with you.

Benefits:

• medical, dental and vision insurance for you and your dependents
• a 401(k) with an employer match
• paid vacation, sick leave and U.S. public holidays
• a yearly budget for courses, books and certifications
• a laptop, monitor and home office equipment from Alderframe

About Alderframe:

Alderframe Systems is a software development firm in New York. We build business software for distributors, manufacturers and equipment suppliers, mostly the connections between the systems their sales, warehouse and finance teams use to handle orders, stock and invoices.

Alderframe Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.