Accounts Receivable Clerk

J&H Family Stores; Grand Rapids, Northern (MI, KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

J&H Family Stores in Grand Rapids, MI is seeking an Accounts Receivable Specialist to join our finance team. This is an in-office role focused on timely collections, accurate invoicing, and maintaining records.

You will work with sales and customer service to resolve billing issues, monitor aging reports, and support month-end closings. Strong knowledge of QuickBooks and MS Office is preferred, with attention to detail and teamwork.

Qualifications

• Experience in accounts receivable, billing, or finance roles.
• Strong understanding of accounting principles and processes.
• Proficiency in QuickBooks and MS Office Suite.
• Excellent communication and interpersonal skills.
• Attention to detail and strong organizational skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; degree preferred in finance or accounting.
• Office environment with frequent interruptions.

Responsibilities

• Manage and process incoming payments from clients and customers.
• Make collection calls as needed.
• Monitor accounts receivable aging reports and follow up on overdue invoices.
• Reconcile accounts and resolve discrepancies in a timely manner.
• Prepare and send out invoices, statements, and payment reminders.
• Collaborate with sales and customer service teams to resolve billing issues.
• Maintain accurate records of transactions and payments in accounting software.
• Assist in month-end closing activities related to receivables.
• Support audit processes by providing relevant documentation and reports.

Skills

Accounts receivable

Billing

Finance

Communication

Attention to detail

Teamwork

Independent work

Education

High school diploma

Bachelor's degree in finance or accounting

Tools

QuickBooks

MS Office

Job description

Description

Accounts Receivable Specialist

This is an IN OFFICE position - remote work is not available

We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our finance team. This role offers an excellent opportunity to contribute to the financial health of our organization by ensuring timely collection of outstanding payments and maintaining accurate financial records. If you have a strong background in accounts receivable processes and enjoy working in a collaborative environment, we encourage you to apply.

Key Responsibilities:

• Manage and process incoming payments from clients and customers
• Make collection calls as needed
• Monitor accounts receivable aging reports and follow up on overdue invoices
• Reconcile accounts and resolve discrepancies in a timely manner
• Prepare and send out invoices, statements, and payment reminders
• Collaborate with sales and customer service teams to resolve billing issues
• Maintain accurate records of transactions and payments in accounting software
• Assist in month-end closing activities related to receivables
• Support audit processes by providing relevant documentation and reports

Requirements

Skills and Qualifications:

• Proven experience in accounts receivable, billing, or finance roles
• Strong understanding of accounting principles and financial processes
• Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite
• Excellent communication and interpersonal skills
• Attention to detail and strong organizational skills
• Ability to work independently and as part of a team
• High school diploma or equivalent; a degree in finance, accounting, or related field is preferred
• Must be able to function in an office environment with frequent interruptions

Hours for this position is Monday - Friday 8am-5pm