Accounts Receivable & Office Operations Coordinator

Quality Brands Distribution; Lincoln (NE); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401(k) Retirement Plan

Paid Time Off

Cell Phone Allowance

Growth and expanded responsibilities

Team-oriented work environment

Job summary

Quality Brands Distribution is seeking an organized Administrative Assistant to support Accounts Receivable functions and general office operations in Lincoln, NE. The role involves processing payments, invoicing support, and maintaining accurate customer records.

You will collaborate with the Accounting team, manage phones and scheduling, and help with HR, sales, and project tasks. The position emphasizes a proactive, detail-oriented approach and professional workplace presence.

Qualifications

• Strong written and verbal communication skills.
• Naturally organized and detail-oriented.
• Ability to manage multiple priorities in a fast-moving environment.

Responsibilities

• Assist with Accounts Receivable functions, including processing customer payments, applying cash receipts, and maintaining accurate records.
• Support invoicing, payment processing, and follow-up on outstanding customer balances as needed.
• Collaborate with the Accounting team to resolve billing questions and maintain accurate customer account information.
• Serve as the central hub for office coordination and daily business operations.
• Create a polished, welcoming experience for employees, customers, and visitors.
• Manage communications including phones, mail, scheduling, and office logistics.
• Support projects across departments including HR, sales, operations, and leadership.
• Prepare reports, documents, spreadsheets, and presentations.
• Track information and maintain accurate records and administrative systems.
• Assist with event coordination, meetings, onboarding activities, and internal communications.
• Manage office supply inventory and vendor coordination.
• Identify opportunities to improve organization and efficiency.
• Take ownership of special projects and additional responsibilities as business needs evolve.

Skills

Organization

Communication

Multitasking

Professional presence

Needs assessment

Education

Associate or bachelor’s degree preferred

Tools

Microsoft Office

CRM software

Job description

Quality Brands Distribution is seeking an organized Administrative Assistant to support Accounts Receivable functions and general office operations in Lincoln, NE. The role involves processing payments, invoicing support, and maintaining accurate customer records.

You will collaborate with the Accounting team, manage phones and scheduling, and help with HR, sales, and project tasks. The position emphasizes a proactive, detail-oriented approach and professional workplace presence.