Accounts Receivable Specialist & Accounting Admin

Employnet Workforce Management; Poway (CA); On-site; USD 43,000 - 60,000; Full time

Job summary

Employnet Workforce Management is seeking a dependable Accounts Receivable / Accounting Administrative Assistant to support the accounting manager and office team. The role combines hands-on AR duties, invoicing, payment posting, collections, and light AP, with direct customer communication and initiative.

Ideal candidate will have AR experience, familiarity with QuickBooks, strong communication skills, and a willingness to assist across office tasks.

Qualifications

• Previous Accounts Receivable experience is required.
• Strong collections experience preferred.
• Experience with QuickBooks required or highly preferred.
• Basic understanding of Accounts Payable and general accounting principles.
• Strong communication and customer service skills.
• Self-motivated with ability to take initiative and work independently.
• Proficiency with Microsoft Office and basic computer applications.

Responsibilities

• Manage Accounts Receivable activities, including customer account maintenance, invoicing, payment posting, and collections.
• Communicate professionally with customers regarding outstanding balances, payments, invoices, and questions.
• Work with QuickBooks for AR/AP functions and other accounting-related tasks.
• Assist with Accounts Payable and light accounting duties as needed.
• Provide administrative support to the Accounting Manager and office staff.
• Prepare and process invoices and other accounting documents; create UPS shipping labels and assist with basic office coordination.
• Provide coverage and support when office staff are busy or the primary administrative employee is out.
• Take initiative to identify tasks and assist the Accounting Manager as needed.
• Support general office needs, including coordinating lunches, coffee runs, and other errands.
• Maintain a professional, organized, and customer-focused approach in a fast-paced environment.
• Perform other accounting and administrative duties as assigned.

Skills

Accounts Receivable

Collections

Accounting

Administrative Support

Customer Service

Office Software

Communication

Tools

QuickBooks

Job description

Employnet Workforce Management is seeking a dependable Accounts Receivable / Accounting Administrative Assistant to support the accounting manager and office team. The role combines hands-on AR duties, invoicing, payment posting, collections, and light AP, with direct customer communication and initiative.

Ideal candidate will have AR experience, familiarity with QuickBooks, strong communication skills, and a willingness to assist across office tasks.