Accounts Receivable Assistant

Vaco; Jacksonville (FL); On-site; USD 29,000 - 30,000; Full time

Job summary

Vaco of Highspring is seeking an Accounts Receivable Assistant in Jacksonville, FL to support daily invoicing, payment processing, and cash application on a 100% onsite schedule. This contract-to-hire role operates Monday–Friday with standard daytime hours.

The position requires AR experience, strong attention to detail, and proficiency in Excel, with Unix and ERP systems considered a plus. Growth opportunities exist through a temp-to-perm path within a collaborative finance team.

Qualifications

• Minimum of 2 years of Accounts Receivable experience required.
• Experience with cash application and payment processing.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to research and resolve payment discrepancies and chargebacks.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with ERP or accounting systems preferred; Unix system experience is a plus.
• Ability to work effectively in a fast-paced environment while managing multiple priorities.

Responsibilities

• Accounts Receivable & Cash Application: Retrieve remittance information, verify payments, apply within Unix, balance and reconcile payments, review cash reports.
• Billing & Invoicing: Manage daily invoicing, distribute invoices, process NET payment applications, handle invoicing for international customers.
• Customer Account Management: Manage AR portfolio focused on overcharge rebate accounts, monitor accounts, support chargebacks, assist with collections.

Skills

Accounts receivable

Cash application

Excel

Attention to detail

Time management

Unix

ERP/Accounting software

Communication

Tools

Unix

ERP/Accounting software

Job description

Vaco of Highspring is hiring for an Accounts Receivable Assistant in Jacksonville, Florida. This is a contract to hire role with room to grow that is 100% onsite, Monday-Friday 7:30 AM to 4:30 PM or 8:00 AM to 5:00 PM

Compensation: $21.00-$22.00/ hour

Position Summary

The Accounts Receivable Assistant is responsible for supporting the Accounts Receivable team through daily invoicing, payment processing, cash application, chargeback management, and customer account maintenance. This role is focused on ensuring accurate and timely processing of customer payments while maintaining organized financial records and supporting overall AR operations.

Key Responsibilities

Accounts Receivable & Cash Application

• Retrieve remittance information from customer emails, portals, and other sources.
• Verify customer payments and accurately process cash receipts.
• Apply payments within the company’s accounting system (Unix).
• Balance and reconcile payments to ensure accuracy.
• Review cash reports and bank balances to validate transactions and reconciliations.
• Identify, research, and code chargebacks and deductions using the appropriate deduction codes and invoice references.

Billing & Invoicing

• Manage daily invoicing and billing activities.
• Distribute invoices via email and mail as required.
• Process NET payment application requests.
• Handle specialized invoicing for international customers

Customer Account Management

• Manage an assigned AR portfolio focused primarily on overcharge rebate accounts.
• Monitor customer accounts and support chargeback and invoice management activities.
• Assist with collections-related account maintenance as needed.

Administrative Support

• Process and verify daily check and wire deposits.
• Scan, index, and maintain electronic documents in accordance with document retention requirements.
• Provide front desk coverage and administrative assistance when needed.
• Support the Accounts Receivable team with additional administrative and operational duties.

Qualifications

• Minimum of 2 years of Accounts Receivable experience required.
• Experience with cash application and payment processing.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to research and resolve payment discrepancies and chargebacks.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with ERP or accounting systems preferred; Unix system experience is a plus.
• Ability to work effectively in a fast-paced environment while managing multiple priorities.

Preferred Attributes

• Strong analytical and problem-solving skills.
• Effective written and verbal communication abilities.
• Customer service mindset and professionalism in handling account inquiries.
• Ability to work independently while contributing to a collaborative team environment.

Why Join Us?

This role provides an opportunity to become a key contributor within the Accounts Receivable team by managing critical daily transactions and supporting customer account operations. The position offers growth potential through a temp-to-permanent employment path and the opportunity to develop expertise in AR processes, cash application, and account management.