Accounts Receivable & Admin Support — Growth & CEO Support

EGC Group; Melville (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible PTO

Summer Fridays

Medical

Dental

Vision

401K and employer matching

Life Insurance

Aflac and discount programs

Company events

Professional growth

Job summary

EGC Group, a leading performance media agency in Melville, NY, is seeking an Accounts Receivable & Administrative Support professional to handle client invoicing, billable tracking, and financial record management. The role also temporarily supports the CEO with executive tasks during leave.

Responsibilities include billing across campaigns, reconciling discrepancies, and collaborating with account managers and finance to ensure accurate billing. A fast-paced, team-driven environment awaits.

Qualifications

• 2+ years billing & accounting experience required (agency/marketing preferred).
• 1+ year experience with administrative support (director level or above preferred).
• Proficient with billing software and Excel.
• Strong communication for cross-functional collaboration.
• Ability to manage multiple deliverables in a fast-paced environment, with attention to detail.
• Handle sensitive and confidential information professionally and discreetly.

Responsibilities

• Prepare and issue client invoices based on campaigns, retainers, and project deliverables.
• Track billable hours, media spend, and third-party costs across multiple accounts.
• Reconcile discrepancies between contracts, scopes of work, and billed services.
• Coordinate with account managers, media buyers, and finance team to verify billing details.
• Monitor accounts receivable and follow up on outstanding invoices.
• Maintain organized billing records and documentation for audits and reporting.
• Assist with month-end close, including preparing schedules and resolving outstanding items.
• Strong understanding of invoicing, accounts receivable, financial processes, billing software.

Skills

Billing & accounting experience

Administrative support experience

Excel proficiency

Cross-functional collaboration

Attention to detail

Discretion with confidential info

Tools

Billing software

Job description

EGC Group, a leading performance media agency in Melville, NY, is seeking an Accounts Receivable & Administrative Support professional to handle client invoicing, billable tracking, and financial record management. The role also temporarily supports the CEO with executive tasks during leave.

Responsibilities include billing across campaigns, reconciling discrepancies, and collaborating with account managers and finance to ensure accurate billing. A fast-paced, team-driven environment awaits.