Accounts Payable Supervisor: Lead & Optimize AP Team

Emsl-Analytical,-Inc; Cinnaminson Township (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Voluntary benefits

Paid time off

Flexible spending account

Job summary

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ to lead the AP function for U.S. and Canadian entities.

The role will start by collaborating with the existing AP team before taking ownership of a 2–3 person group, coordinating daily, weekly, monthly, and annual activities with the Senior Accounting team. The ideal candidate will bring extensive AP experience, leadership skills, and a proactive approach to process improvements to ensure timely and accurate

Qualifications

• High school diploma or GED required or equivalent.
• 15+ years of progressive Accounts Payable and/or accounting experience preferred.
• Experience leading, supervising, or mentoring an AP team.
• Advanced Microsoft Excel skills for data analysis and reporting.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent organizational and time-management abilities.

Responsibilities

• Lead, train, and oversee the Accounts Payable team, assigning workloads and priorities.
• Oversee daily processing of vendor invoices and credit card transactions.
• Manage vendor payments via ACH, credit card, virtual card, and checks.
• Oversee reconciliation of corporate credit card payment accounts.
• Maintain and update the Utility Log for invoices across locations.
• Oversee bank reconciliations and collaborate with Collections to resolve discrepancies.
• Coordinate AP month-end closing with Controller and senior team.
• Prepare and review AP accrual as part of month-end close.
• Manage vendor compliance docs (W-9s, certificates of insurance).
• Coordinate year-end AP activities and 1099 reporting data.
• Oversee AP team processing of customer refunds.
• Monitor AP processes and controls for accuracy, efficiency, and compliance.
• Identify opportunities to improve AP processes, systems, workflows.
• Communicate with vendors and internal departments to resolve issues.
• Provide reporting and analysis to Senior Accounting and Controller as needed.

Skills

Accounts Payable

Leadership

Excel

Month-end close

Vendor management

Reconciliations

Communication

Data analysis

Education

High School diploma or GED equivalence

Tools

Excel

Job description

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ to lead the AP function for U.S. and Canadian entities.

The role will start by collaborating with the existing AP team before taking ownership of a 2–3 person group, coordinating daily, weekly, monthly, and annual activities with the Senior Accounting team. The ideal candidate will bring extensive AP experience, leadership skills, and a proactive approach to process improvements to ensure timely and accurate