Assistant Accounts Payable Supervisor

EMSL ANALYTICAL INC; Cinnaminson Township (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) plan

Paid time off

Holiday pay

Flexible spending account

Job summary

EMSL Analytical, Inc. in Cinnaminson, NJ, is seeking an experienced Assistant Accounts Payable Supervisor to oversee AP for U.S. and Canadian entities. You will lead a small team and collaborate with the Controller and Purchasing to ensure accurate, timely processing of invoices and payments.

The ideal candidate has extensive AP experience, strong leadership, and a proactive mindset to drive process improvements while maintaining internal controls and compliance.

Qualifications

• Must have strong leadership and supervisory experience.
• Proven analytical and problem-solving abilities with attention to detail.
• Excellent organizational and time-management skills.

Responsibilities

• Lead, train, and oversee the Accounts Payable team and workloads.
• Oversee daily processing of vendor invoices from purchasing and card transactions.
• Manage vendor payments (ACH, credit card, checks) and keep documentation.
• Coordinate month-end close and AP accrual with Controller and team.
• Ensure compliance with internal controls and company policies.

Skills

Leadership experience

Supervisory/mentoring

Analytical/problem-solving skills

Attention to detail

Organizational/time-management

Written and verbal communication

Education

High School diploma or GED

Tools

Microsoft Excel

Job description

Job Details

Job Location: Cinnaminson, NJ 08077

Position Type: Full Time

Salary Range: $60,000.00 - $65,000.00 Salary/year

ESML is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ. This role will oversee and lead the Accounts Payable function for our U.S. and Canadian companies. This position will initially work closely with the existing Accounts Payable team before transitioning into a leadership role overseeing a team of approximately 2–3 employees.

The Assistant Accounts Payable Supervisor will be responsible for coordinating and overseeing the team’s daily, weekly, monthly, and annual activities while ensuring priorities and deadlines are aligned with the Senior Accounting team. This role will work closely with the Controller, Purchasing, Collections, and other accounting functions to maintain an efficient, accurate, and well-integrated accounting operation.

Ideal Candidate

The ideal candidate is a highly experienced Accounts Payable professional who combines strong technical accounting expertise with proven leadership and team-management skills. The successful candidate will be detail-oriented, analytical, organized, and comfortable taking ownership of the Accounts Payable function while partnering closely with senior accounting leadership.

This individual should be a proactive problem solver who can effectively manage competing priorities, identify opportunities for process improvement, and ensure the Accounts Payable team consistently meets operational and financial deadlines.

Essential Duties and Responsibilities

• Lead, train, and oversee the Accounts Payable team, including assigning workloads, coordinating priorities, and ensuring timely completion of daily, weekly, monthly, and annual responsibilities


• Oversee the daily processing of vendor invoices, including invoices originating from the Purchasing system and credit card transactions


• Manage vendor payment processes, including ACH, credit card, virtual card, and check payments, ensuring payments are accurate, timely, and properly documented


• Oversee the reconciliation of all corporate credit card payment accounts


• Maintain and update the Utility Log for invoices associated with all company locations


• Oversee bank reconciliations, including merchant service accounts and collaborate closely with the Collections Department to resolve discrepancies and ensure accurate reporting


• Coordinate the Accounts Payable month-end closing process with the Controller and Senior Accounting team


• Prepare and review the monthly Accounts Payable accrual as part of the month-end close


• Manage vendor compliance documentation, including W-9 forms and certificates of insurance


• Coordinate year-end Accounts Payable activities and prepare data required for 1099 tax reporting


• Oversee the Accounts Payable team’s processing of customer refunds


• Monitor Accounts Payable processes and controls to ensure accuracy, efficiency, and compliance with company policies


• Identify and implement opportunities to improve Accounts Payable processes, systems, and workflows


• Ensure appropriate documentation and internal controls are maintained throughout the Accounts Payable function


• Communicate effectively with vendors and internal departments to resolve invoice, payment, and account-related issues


• Provide reporting, analysis, and other accounting support to the Senior Accounting team and Controller as needed

QualificationsRequirements

• High School diploma or GED equivalent


• 15+ years of progressive Accounts Payable and/or accounting experience preferred


• Proven experience leading, supervising, or mentoring an Accounts Payable team


• Strong knowledge of Accounts Payable processes, month-end closing, vendor management, reconciliations, and payment procedures


• Advanced Microsoft Excel skills, including the ability to analyze, manipulate and mine large amounts of data


• Strong analytical and problem-solving skills with exceptional attention to detail


• Excellent organizational and time-management skills, with the ability to manage multiple deadlines and competing priorities


• Strong written and verbal communication skills


• Demonstrated ability to collaborate effectively across Accounting, Purchasing, Collections, and other departments


• Experience supporting U.S. and Canadian entities is highly desirable


• Strong understanding of accounting principles and internal controls


• Ability to work independently while providing effective leadership, direction, and support to the Accounts Payable team


• High level of integrity, accountability, and professionalism

Available Shift

Position is full-time Monday to Friday 8:30 a.m. to 5:00 p.m.

Candidates currently living within a commutable distance of Cinnaminson, NJ are encouraged to apply.

Benefits

• EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and a flexible spending account.


• The pay range for this position is $60,000-$65,000 per year.

To find out more about EMSL Analytical, Inc. please visit our website at : www.emsl.com