Assistant Accounts Payable Supervisor

Emsl-Analytical,-Inc; Cinnaminson Township (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Voluntary benefits

Paid time off

Flexible spending account

Job summary

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ to lead the AP function for U.S. and Canadian entities.

The role will start by collaborating with the existing AP team before taking ownership of a 2–3 person group, coordinating daily, weekly, monthly, and annual activities with the Senior Accounting team. The ideal candidate will bring extensive AP experience, leadership skills, and a proactive approach to process improvements to ensure timely and accurate

Qualifications

• High school diploma or GED required or equivalent.
• 15+ years of progressive Accounts Payable and/or accounting experience preferred.
• Experience leading, supervising, or mentoring an AP team.
• Advanced Microsoft Excel skills for data analysis and reporting.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent organizational and time-management abilities.

Responsibilities

• Lead, train, and oversee the Accounts Payable team, assigning workloads and priorities.
• Oversee daily processing of vendor invoices and credit card transactions.
• Manage vendor payments via ACH, credit card, virtual card, and checks.
• Oversee reconciliation of corporate credit card payment accounts.
• Maintain and update the Utility Log for invoices across locations.
• Oversee bank reconciliations and collaborate with Collections to resolve discrepancies.
• Coordinate AP month-end closing with Controller and senior team.
• Prepare and review AP accrual as part of month-end close.
• Manage vendor compliance docs (W-9s, certificates of insurance).
• Coordinate year-end AP activities and 1099 reporting data.
• Oversee AP team processing of customer refunds.
• Monitor AP processes and controls for accuracy, efficiency, and compliance.
• Identify opportunities to improve AP processes, systems, workflows.
• Communicate with vendors and internal departments to resolve issues.
• Provide reporting and analysis to Senior Accounting and Controller as needed.

Skills

Accounts Payable

Leadership

Excel

Month-end close

Vendor management

Reconciliations

Communication

Data analysis

Education

High School diploma or GED equivalence

Tools

Excel

Job description

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ. This role will oversee and lead the Accounts Payable function for our U.S. and Canadian companies. This position will initially work closely with the existing Accounts Payable team before transitioning into a leadership role overseeing a team of approximately 2–3 employees.The Assistant Accounts Payable Supervisor will be responsible for coordinating and overseeing the team’s daily, weekly, monthly, and annual activities while ensuring priorities and deadlines are aligned with the Senior Accounting team. This role will work closely with the Controller, Purchasing, Collections, and other accounting functions to maintain an efficient, accurate, and well-integrated accounting operation.Ideal CandidateThe ideal candidate is a highly experienced Accounts Payable professional who combines strong technical accounting expertise with proven leadership and team-management skills. The successful candidate will be detail-oriented, analytical, organized, and comfortable taking ownership of the Accounts Payable function while partnering closely with senior accounting leadership.This individual should be a proactive problem solver who can effectively manage competing priorities, identify opportunities for process improvement, and ensure the Accounts Payable team consistently meets operational and financial deadlines.Essential Duties and Responsibilities:Lead, train, and oversee the Accounts Payable team, including assigning workloads, coordinating priorities, and ensuring timely completion of daily, weekly, monthly, and annual responsibilitiesOversee the daily processing of vendor invoices, including invoices originating from the Purchasing system and credit card transactionsManage vendor payment processes, including ACH, credit card, virtual card, and check payments, ensuring payments are accurate, timely, and properly documentedOversee the reconciliation of all corporate credit card payment accountsMaintain and update the Utility Log for invoices associated with all company locationsOversee bank reconciliations, including merchant service accounts and collaborate closely with the Collections Department to resolve discrepancies and ensure accurate reportingCoordinate the Accounts Payable month-end closing process with the Controller and Senior Accounting teamPrepare and review the monthly Accounts Payable accrual as part of the month-end closeManage vendor compliance documentation, including W-9 forms and certificates of insuranceCoordinate year-end Accounts Payable activities and prepare data required for 1099 tax reportingOversee the Accounts Payable team’s processing of customer refundsMonitor Accounts Payable processes and controls to ensure accuracy, efficiency, and compliance with company policiesIdentify and implement opportunities to improve Accounts Payable processes, systems, and workflowsEnsure appropriate documentation and internal controls are maintained throughout the Accounts Payable functionCommunicate effectively with vendors and internal departments to resolve invoice, payment, and account-related issuesProvide reporting, analysis, and other accounting support to the Senior Accounting team and Controller as neededRequirements:High School diploma or GED equivalent15+ years of progressive Accounts Payable and/or accounting experience preferredProven experience leading, supervising, or mentoring an Accounts Payable teamStrong knowledge of Accounts Payable processes, month-end closing, vendor management, reconciliations, and payment proceduresAdvanced Microsoft Excel skills, including the ability to analyze, manipulate and mine large amounts of dataStrong analytical and problem-solving skills with exceptional attention to detailExcellent organizational and time-management skills, with the ability to manage multiple deadlines and competing prioritiesStrong written and verbal communication skillsDemonstrated ability to collaborate effectively across Accounting, Purchasing, Collections, and other departmentsExperience supporting U.S. and Canadian entities is highly desirableStrong understanding of accounting principles and internal controlsAbility to work independently while providing effective leadership, direction, and support to the Accounts Payable teamHigh level of integrity, accountability, and professionalismAvailable Shift:Position is full-time Monday to Friday 8:30 a.m. to 5:00 p.m.Candidates currently living within a commutable distance of Cinnaminson, NJ are encouraged to apply.EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and a flexible spending account. The pay range for this position is $60,000-$65,000 per year.To find out more about EMSL Analytical, Inc. please visit our website at : www.emsl.com