Assistant Accounts Payable Supervisor

JFCS of Southern New Jersey; Cinnaminson Township (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401(k)

Voluntary benefits

Paid time off

Holiday pay

Flexible spending account

Job summary

EMSL Analytical, Inc. in Cinnaminson, NJ is seeking an experienced Assistant Accounts Payable Supervisor. You will lead the AP team and oversee AP activities for U.S. and Canadian entities, transitioning to a leadership role overseeing a 2–3 person team.

The ideal candidate combines technical AP expertise with leadership, is detail-oriented, analytical, and capable of owning the AP function while partnering with senior accounting leadership.

Qualifications

• 15+ years of progressive Accounts Payable and/or accounting experience preferred.
• Proven experience leading, supervising, or mentoring an Accounts Payable team.
• Advanced Microsoft Excel skills with ability to analyze large data sets.
• Strong knowledge of Accounts Payable processes, month-end closing, vendor management, reconciliations, and payment procedures.

Responsibilities

• Lead and oversee the Accounts Payable team, assigning workloads and ensuring timely completion of all AP responsibilities.
• Oversee daily processing of vendor invoices and payment methods (ACH, card, checks).
• Coordinate month-end close, accruals, and AP reporting with the Controller and Senior Accounting team.
• Manage vendor compliance documentation and 1099 data preparation for year-end reporting.
• Maintain internal controls and resolve vendor and internal department inquiries.

Skills

Accounts Payable leadership

Excel skills

Analytical thinking

Communication skills

Team management

Education

High School diploma or GED

Job description

Job Code: 36910

EMSL is seeking an experienced Assistant Accounts Payable Supervisor in Cinnaminson, NJ. This role will oversee and lead the Accounts Payable function for our U.S. and Canadian companies. This position will initially work closely with the existing Accounts Payable team before transitioning into a leadership role overseeing a team of approximately 2-3 employees.

The Assistant Accounts Payable Supervisor will be responsible for coordinating and overseeing the team’s daily, weekly, monthly, and annual activities while ensuring priorities and deadlines are aligned with the Senior Accounting team. This role will work closely with the Controller, Purchasing, Collections, and other accounting functions to maintain an efficient, accurate, and well-integrated accounting operation.

Ideal Candidate

The ideal candidate is a highly experienced Accounts Payable professional who combines strong technical accounting expertise with proven leadership and team-management skills. The successful candidate will be detail-oriented, analytical, organized, and comfortable taking ownership of the Accounts Payable function while partnering closely with senior accounting leadership.

This individual should be a proactive problem solver who can effectively manage competing priorities, identify opportunities for process improvement, and ensure the Accounts Payable team consistently meets operational and financial deadlines.

Essential Duties and Responsibilities:

• Lead, train, and oversee the Accounts Payable team, including assigning workloads, coordinating priorities, and ensuring timely completion of daily, weekly, monthly, and annual responsibilities
• Oversee the daily processing of vendor invoices, including invoices originating from the Purchasing system and credit card transactions
• Manage vendor payment processes, including ACH, credit card, virtual card, and check payments, ensuring payments are accurate, timely, and properly documented
• Oversee the reconciliation of all corporate credit card payment accounts
• Maintain and update the Utility Log for invoices associated with all company locations
• Oversee bank reconciliations, including merchant service accounts and collaborate closely with the Collections Department to resolve discrepancies and ensure accurate reporting
• Coordinate the Accounts Payable month-end closing process with the Controller and Senior Accounting team
• Prepare and review the monthly Accounts Payable accrual as part of the month-end close
• Manage vendor compliance documentation, including W-9 forms and certificates of insurance
• Coordinate year-end Accounts Payable activities and prepare data required for 1099 tax reporting
• Oversee the Accounts Payable team’s processing of customer refunds
• Monitor Accounts Payable processes and controls to ensure accuracy, efficiency, and compliance with company policies
• Identify and implement opportunities to improve Accounts Payable processes, systems, and workflows
• Ensure appropriate documentation and internal controls are maintained throughout the Accounts Payable function
• Communicate effectively with vendors and internal departments to resolve invoice, payment, and account-related issues
• Provide reporting, analysis, and other accounting support to the Senior Accounting team and Controller as needed

Requirements:

• High School diploma or GED equivalent
• 15+ years of progressive Accounts Payable and/or accounting experience preferred
• Proven experience leading, supervising, or mentoring an Accounts Payable team
• Strong knowledge of Accounts Payable processes, month-end closing, vendor management, reconciliations, and payment procedures
• Advanced Microsoft Excel skills, including the ability to analyze, manipulate and mine large amounts of data
• Strong analytical and problem-solving skills with exceptional attention to detailLi> Li>Excellent organizational and time-management skills, with the ability to manage multiple deadlines and competing priorities
• Strong written and verbal communication skills
• Demonstrated ability to collaborate effectively across Accounting, Purchasing, Collections, and other departments
• Experience supporting U.S. and Canadian entities is highly desirable
• Strong understanding of accounting principles and internal controls
• Ability to work independently while providing effective leadership, direction, and support to the Accounts Payable team
• High level of integrity, accountability, and professionalism

Available Shift:

Position is full-time Monday to Friday 8:30 a.m. to 5:00 p.m.

EMSL offers full time benefits: medical, dental, 401(k), voluntary benefits, paid time off, holiday pay and a flexible spending account. The pay range for this position is $60,000-$65,000 per year.

To find out more about EMSL Analytical, Inc. please visit our website at : www.emsl.com.