Accounts Payable SpecialistCFO Assistant

Calder Group LTD (dba: Bill's Carpet Center); City of Rochester (NY); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Health insurance after 6 months

401(k) with company match

$50 monthly cell phone reimbursement

Consistent Monday-Friday schedule

Job summary

Bill's Carpet Center in Rochester, NY is seeking an Accounts Payable Specialist & CFO Assistant. This full-time role blends AP duties with financial, inventory, and administrative support across departments.

Responsibilities include vendor bill processing, PO matching, vendor statements, bank reconciliations, and assisting with monthly financial statements. 3+ years' experience, QuickBooks, and strong detail orientation required.

Qualifications

• 3+ years of relevant accounts payable or accounting support experience.
• Strong attention to detail, follow-through, organization, and ability to manage multiple priorities.
• Comfort working with vendors, financial records, inventory information, and confidential business information.
• Clear, professional communication and a willingness to assist across accounting, operations, and administration.

Responsibilities

• Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements.
• Prepare accounts payable check runs and online vendor payments.
• Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims.
• Match company credit card transactions to receipts and prepare vendor credit applications.
• Maintain inventory stock cost valuations.

Skills

Attention to detail

Organization

Vendor communication

Cross-department communication

Tools

QuickBooks

Microsoft Office

Job description

Job Description

Job Description

BILL'S CARPET CENTER

ACCOUNTS PAYABLE SPECIALIST & CFO ASSISTANT

Job Type: Full-time, 40 hours per week

Schedule: Monday-Friday, 9:00 a.m.-5:30 p.m.

Pay: $20.00-$22.00 per hour, depending on experience

Experience: 3+ years of relevant experience

Build a Career Where Accuracy and Initiative Matter

Bill's Carpet Center is seeking an experienced, organized, and dependable Accounts Payable Specialist & CFO Assistant. This full-time role combines core accounts payable work with financial, administrative, inventory, and operational support. It is a strong fit for someone who enjoys variety, follows details through to completion, and communicates effectively across departments and with vendors.

What You Will Do

Accounts Payable & Vendor Support

• Enter vendor bills, match purchase orders to order confirmations, and reconcile vendor statements.

• Prepare accounts payable check runs and online vendor payments.

• Research vendor order status, follow up on vendor claims, and process credit memos and consumer claims.

• Match company credit card transactions to receipts and prepare vendor credit applications.

• Maintain inventory stock cost valuations.

Financial & CFO Support

• Record customer credit card payments and send paid invoices.

• Assist with daily and monthly bank reconciliations, check deposits, and payment confirmations.

• Support positive pay review and approvals for checks and ACH transactions.

• Provide support for monthly financial statements, accounts receivable, collections, customer statements, COD tracking, and audit requests.

• Coordinate W-9 and certificate of insurance requests, annual 1099 subcontractor reporting, and requesting customer capital improvement, resale, and sales tax exemption forms.

Inventory, Operations & Administration

• Assist Operations with vendor ordering, showroom pricing updates, warehouse inventory counts, and inventory variance reporting.

• Review customer and warehouse sign-off documentation and attach supporting records to customer invoices.

• Coordinate insurance claims, facilities maintenance requests, and IT needs with third-party providers.

• Maintain account login records, assist with QuickBooks user access and training, order office supplies, answer phones, and provide general administrative support.

• Pick up customer checks and complete other CFO support tasks as needed.

What You Bring

• At least 3 years of relevant accounts payable or accounting support experience.

• Strong attention to detail, follow-through, organization, and ability to manage multiple priorities.

• Comfort working with vendors, financial records, inventory information, and confidential business information.

• Working knowledge of QuickBooks and Microsoft Office is required.

• Clear, professional communication and a willingness to assist across accounting, operations, and administration.

• A valid driver’s license in good standing, held for at least 3 years.

Compensation & Benefits

• $20.00-$22.00 per hour, depending on experience.

• Health insurance eligibility after 6 months.

• 401(k) with company match.

• $50 monthly cell phone reimbursement.

• Consistent Monday-Friday schedule, 40 hours per week.

• Varied exposure to accounting, operations, inventory, and administration.

Driver’s License Requirement

Before hire, the selected candidate must provide a copy of their driver’s license and authorize a Motor Vehicle Report for review by the company’s insurance providers.