Accounts Payable Specialist/CFO Assistant

Calder Group Ltd (DBA: Bill's Carpet Center); Mortimer (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

401(k) matching

Job summary

Calder Group Ltd, proudly operating as Bill's Carpet Center, in Rochester, NY, seeks a detail-oriented Accounts Payable Specialist/CFO Assistant to join our finance team. This dual-role position supports both daily AP processes and executive leadership, ensuring timely payments and accurate reporting.

You will manage full-cycle AP, assist with budgeting and analysis, and help maintain organized records in a fast-paced environment, collaborating closely with vendors and senior leaders to keep

Qualifications

• 2+ years of experience in accounts payable, bookkeeping, or a related finance role.
• Proficiency in QuickBooks Desktop accounting software and Microsoft Excel.
• Strong attention to detail and high level of accuracy in data entry and financial processing.
• Ability to handle confidential financial information with discretion and professionalism.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong communication skills for effective collaboration with vendors and executive leadership.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.

Responsibilities

• Process and manage full-cycle accounts payable, including invoice review, coding, and payment processing.
• Reconcile vendor statements and resolve billing discrepancies in a timely manner.
• Assist the CFO with financial reporting, budgeting, and data analysis.
• Maintain accurate and organized financial records and documentation.
• Coordinate with vendors, suppliers, and internal departments to ensure smooth payment workflows.
• Support month-end and year-end close processesPrepare expense reports and assist with cash flow monitoring.

Skills

Attention to detail

Time management

Communication skills

Confidential information handling

Organizational skills

Education

Associate's or Bachelor's degree in Accounting/Finance

Tools

QuickBooks Desktop

Microsoft Excel

Job description

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Paid time off
• 401(k) matching

About the Role:

Bill's Carpet Center is looking for a detail-oriented and driven Accounts Payable Specialist/CFO Assistant to join our team in Rochester, NY. This is a unique dual-role opportunity where you'll help keep our financials running smoothly while working directly alongside company leadership. If you thrive in a fast-paced environment and love bringing order to numbers, we want to hear from you!

Responsibilities:

• Process and manage full-cycle accounts payable, including invoice review, coding, and payment processing
• Reconcile vendor statements and resolve billing discrepancies in a timely manner
• Assist the CFO with financial reporting, budgeting, and data analysis
• Maintain accurate and organized financial records and documentation
• Coordinate with vendors, suppliers, and internal departments to ensure smooth payment workflows
• Support month-end and year-end close processesPrepare expense reports and assist with cash flow monitoring

Requirements:

• 2+ years of experience in accounts payable, bookkeeping, or a related finance role
• Proficiency in Quickbooks Desktop accounting software and Microsoft Excel
• Strong attention to detail and high level of accuracy in data entry and financial processing
• Ability to handle confidential financial information with discretion and professionalism
• Excellent organizational and time-management skills with the ability to manage multiple priorities
• Strong communication skills for effective collaboration with vendors and executive leadership
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred

About Us:

Calder Group Ltd, proudly operating as Bill's Carpet Center, has been a trusted name in flooring solutions in the Rochester, NY community for years. Customers love us for our quality products, expert craftsmanship, and personalized service that keeps them coming back. Our team enjoys a supportive, close-knit work environment where every employee's contribution truly makes a difference.