Accounts Payable Specialist: Vendor & Process Expert

Hopetree-Family-Services-1; Salem (VA); On-site; USD 38,000 - 41,000; Full time

Job summary

Hopetree Family Services in Salem, VA is seeking an Accounts Payable Coordinator to manage invoice processing, vendor records, and timely payments, while supporting month-end close and audits.

The role requires a high school diploma with 5+ years of related experience; an Associate Degree in Accounting or Business is preferred. Proficiency with GAAP, MS Office, and strong written and verbal communication are essential to succeed in this position.

Qualifications

• Requires a high school diploma or equivalent and at least five years of related experience.
• An Associate Degree in Accounting or Business and two or more years accounting experience preferred.
• Knowledge of GAAP related to Accounts Payable; proficiency with accounting software and MS Office; excellent written and verbal communication.

Responsibilities

• Process invoices and payments, including Foster Care parent, Sponsored Residential Host, and DDM Resident payments, accurately and within established timelines.
• Monitor vendor agreements, contracts, subscriptions, and service renewals to ensure timely review and renewal or terminations.
• Maintain a centralized repository of vendor contracts and key terms, including renewal dates, pricing, and notice requirements.
• Review invoices and credit card purchases for compliance with purchasing and spending policies and accurate coding.
• Produce month-end Accounts Payable Aging and Check Register Reports and reconcile with related G/L accounts.
• Close Accounts Payable module monthly in accordance with established timelines.
• Submit accrual information to the Accountant monthly at closing.

Job description

Hopetree Family Services in Salem, VA is seeking an Accounts Payable Coordinator to manage invoice processing, vendor records, and timely payments, while supporting month-end close and audits.

The role requires a high school diploma with 5+ years of related experience; an Associate Degree in Accounting or Business is preferred. Proficiency with GAAP, MS Office, and strong written and verbal communication are essential to succeed in this position.