Accounts Payable Specialist

PD Power Systems, LLC; Springfield (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

PD Power Systems, LLC in Springfield, VA is seeking an Accounts Payable Specialist to handle vendor invoicing, payment processing, and reconciliations.

The ideal candidate will have 3 years of AP or bookkeeping experience, strong data-entry accuracy, and proficiency with JAMIS ERP, Excel, and Word.

You will support month-end closing, 1099 filing, and vendor communications while maintaining organized digital files.

Qualifications

• Proven data-entry accuracy and numerical skills.
• Experience in accounts payable or bookkeeping.
• Familiarity with JAMIS or similar ERP systems.
• Strong use of Excel for basic formulas and data handling.
• Clear written and verbal communication with vendors and internal teams.

Responsibilities

• Process and review incoming vendor invoices with accuracy.
• Perform three-way matching of PO, receiving documents, and invoices.
• Manage vendor inquiries on invoice status and payments.
• Prepare weekly payments via checks, ACH, and transfers.
• Maintain digital vendor files, W-9s, and AP documentation.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing and AP subledger reconciliations.
• Audit employee expenses and corporate card statements.
• Support 1099 filing and audit procedures.

Skills

Data entry accuracy

Vendor communications

AP processes

Three-way matching

Excel

Education

Associate's degree in Accounting or related field

Bachelor's degree in Accounting or related field

Tools

JAMIS ERP

Excel

Job description

Location: Springfield, VA (not Remote nor Hybrid)

Position Type: Full-Time (40 hours/week)

Reports To: Director of Finance

Position Summary

We are seeking a detail-oriented, organized Accounts Payable Specialist to handle vendor invoicing, payment processing, and account reconciliations.

The ideal candidate possesses strong data-entry accuracy, basic bookkeeping knowledge, and the ability to work independently while seamlessly absorbing increased responsibilities.

Responsibilities

• Invoice Processing: Review, verify, code, and enter incoming vendor invoices with high attention to detail.
• Three-Way Matching: Match purchase orders, receiving documents, and invoices to verify billing accuracy.
• Vendor Inquiry Management: Serve as the point of contact for vendor questions regarding invoice status and payment schedules.
• Payment Preparation: Prepare weekly check runs, ACH payments, and electronic transfers for manager review.
• Record Keeping: Maintain digital vendor files, W-9s, and accounts payable documentation.
• Vendor Statement Reconciliations: Perform regular reconciliations of vendor ledgers against monthly statements to resolve discrepancies.
• Month-End Closing: Assist the accounting team with AP subledger-to-general-ledger reconciliations and month-end closing procedures.
• Expense Report Auditing: Process and audit employee expense reimbursements and corporate card statements.
• Year-End Reporting: Assist with annual 1099 filing preparation and internal/external audit support.

Qualifications & Skills

• Education: Associate's or Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• Experience: 3 years of hands-on accounts payable, bookkeeping, or general accounting experience.
• Software Proficiency:
• Proficiency with accounting ERP systems (e.g., JAMIS).
• Solid working knowledge of Microsoft Excel (VLOOKUP's, basic formulas) and Word.
• Core Competencies:
• Exceptional data entry accuracy and numerical skill.
• Strong organizational and time-management abilities.
• Clear verbal and written communication skills for vendor and internal interactions.