Accounts Payable Specialist: Vendor Partnerships & Inquiries

Asana Partners; Charlotte (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Asana Partners is seeking an Accounts Payable Coordinator to support AP operations, including mailbox management, vendor onboarding and maintenance, invoice processing, and payment administration. You will report to Finance & Treasury Operations and work with internal and external partners to ensure timely and accurate payments.

The role emphasizes prompt, professional support, attention to detail, and collaboration with teams across the organization to maintain strong vendor relationships and

Qualifications

• Excellent customer service skills.
• Acute attention to detail and passion for quality.
• Ability to meet and manage critical deadlines and to work independently.
• Strong work ethic, self-motivated, and capable of effective independent judgment.
• Strong organizational and process skills to manage multiple competing priorities.

Responsibilities

• Take ownership of and proactively monitor the Accounts Payable mailboxes.
• Manage the relationship and provide oversight to the outsourced third-party Accounts Payable support team.
• Serve as the primary point of contact for all payable-related inquiries from internal and external partners.
• Deliver the high level of customer service expected of Asana Partners.
• Manage vendor relationships related to invoicing, payments, and payment timing.
• Prioritize, route, and escalate requests to the appropriate teams as needed.
• Respond to vendor and internal inquiries in a timely, professional, and courteous manner.
• Follow up as necessary to ensure deadlines and service expectations are met.
• Support fraud prevention efforts by adhering to internal controls, validating vendor and payment information, and escalating suspicious or unusual activity.

Skills

Customer service

Attention to detail

Deadline management

Independence

Organizational skills

Self-motivation

Tools

Excel

Job description

Asana Partners is seeking an Accounts Payable Coordinator to support AP operations, including mailbox management, vendor onboarding and maintenance, invoice processing, and payment administration. You will report to Finance & Treasury Operations and work with internal and external partners to ensure timely and accurate payments.

The role emphasizes prompt, professional support, attention to detail, and collaboration with teams across the organization to maintain strong vendor relationships and