Accounts Payable Coordinator

Asana Partners; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Asana Partners is seeking an Accounts Payable Coordinator to support AP operations, including management of AP mailboxes, vendor onboarding, invoice processing, and payment administration. Reporting to Finance & Treasury Operations, this role provides prompt, professional support to internal and external partners while helping ensure timely payments.

The position emphasizes vendor management, outsourcing oversight, and strong customer service in a dynamic team environment.

Qualifications

• Excellent customer service skills.
• Acute attention to detail and passion for quality.
• Ability to meet and manage critical deadlines and to work independently.
• Strong work ethic, self-motivated, and capable of effective independent judgment.

Responsibilities

• Take ownership of and proactively monitor the Accounts Payable mailboxes
• Manage the relationship and provide oversight to the outsourced third-party Accounts Payable support team
• Serve as the primary point of contact for all payable-related inquiries from internal and external partners
• Deliver the high level of customer service expected of Asana Partners
• Manage vendor relationships related to invoicing, payments, and payment timing
• Prioritize, route, and escalate requests to the appropriate teams as needed
• Respond to vendor and internal inquiries in a timely, professional, and courteous manner
• Follow up as necessary to ensure deadlines and service expectations are met
• Support fraud prevention efforts by adhering to internal controls, validating vendor and payment information, and escalating suspicious or unusual activity

Skills

Customer service

Attention to detail

Deadline management

Independent work

Organization

Excel proficiency

Tools

Excel

Job description

Description

Asana Partners is a retail real estate investment firm creating value in vibrant neighborhoods by leveraging vertically integrated capabilities and retail expertise. With more than $9 billion of assets under management, the firm is active in growth markets throughout the United States and is driven to make a positive impact within communities.

Our distinctive company culture is the key to our success. We recruit high-performing, ambitious individuals who are entrepreneurial and eager to maximize their potential in a team environment. We value relationship building – both internally and externally – and view it as the foundation for creating value for our neighborhoods and generating strong results for our investors. Asana Partners is known for our proven, strategic approach; our sophisticated, collaborative team; and our high-quality portfolio. With offices in Charlotte, Atlanta, Boston, Columbia, Denver, Los Angeles, and New York, we were founded to be a firm that would provide career-long opportunities for our people and a long-term partner for our investors.

For additional information, visit www.asanapartners.com or follow @asanapartners.

This position provides a unique opportunity for a customer service-oriented professional to partner with the company and add value in a dynamic, high-energy environment. Working closely with teams across the organization, the Accounts Payable Coordinator will support accounts payable operations for Asana Partners, including management of various AP mailboxes, vendor onboarding and maintenance, invoice processing, and payment administration. Reporting to the Finance & Treasury Operations leadership, this role is responsible for providing prompt, professional, and courteous support to internal and external partners while helping ensure the timely and accurate processing of payments. As a critical function within the Asana Partners platform, accounts payable plays an important role in maintaining strong vendor relationships and supporting business operations, and we view operational excellence, proactive planning, and effective vendor management as key contributors to our reputation and competitive advantage. Duties include:

• Take ownership of and proactively monitor the Accounts Payable mailboxes
• Manage the relationship and provide oversight to the outsourced third-party Accounts Payable support team
• Serve as the primary point of contact for all payable-related inquiries from internal and external partners
• Deliver the high level of customer service expected of Asana Partners
• Manage vendor relationships related to invoicing, payments, and payment timing
• Prioritize, route, and **escalate** requests to the appropriate teams as needed
• Respond to vendor and internal inquiries in a timely, professional, and courteous manner
• Follow up as necessary to ensure deadlines and service expectations are met
• Support fraud prevention efforts by adhering to internal controls, validating vendor and payment information, and escalating suspicious or unusual activity

Requirements

• Excellent customer service skills
• Acute attention to detail and passion for quality
• Ability to meet and manage critical deadlines and to work independently
• Strong work ethic, self-motivated, and capable of effective independent judgment
• Strong organizational and process skills to manage multiple competing priorities
• Proficient in Excel