Accounts Payable Specialist

Top Stack; Ambler (Montgomery County); On-site; USD 45,000 - 65,000; Full time

Job summary

Top Stack in Ambler, PA is seeking an Accounts Payable Coordinator to manage daily invoice activity and ensure bills are entered correctly and on schedule.

You will review paperwork and approvals tied to invoices, assist with outgoing payments, and communicate with vendors to resolve questions and issues, supporting month-end close.

This role requires attention to detail, strong organizational skills, and proficiency with Excel and accounting systems.

Qualifications

• General understanding of basic accounting concepts.
• Strong accuracy and attention to detail.
• Able to stay organized and manage multiple tasks at once.
• Comfortable working in Excel and using accounting systems.
• Strong communicator with a professional, helpful approach.

Responsibilities

• Handle daily invoice activity, making sure bills are entered correctly and on schedule.
• Review paperwork and approvals tied to each invoice.
• Help prepare outgoing payments, including electronic payments and checks.
• Confirm that all invoices meet internal guidelines before being processed.
• Communicate with vendors to answer questions or clarify billing details.
• Troubleshoot and resolve any billing or payment issues that come up.
• Review vendor account balances and follow up on missing or pending items.
• Pitch in during month-end by helping with AP-related tasks and summaries.
• Pull reports and provide AP information to the team as needed.

Skills

Basic accounting concepts

Attention to detail

Multitasking / organization

Communication skills

Tools

Excel

Accounting software

Job description

The Accounts Payable Coordinator will handle daily invoice activity, ensuring bills are entered correctly and on schedule while reviewing paperwork and approvals tied to each invoice.

Responsibilities

• Handle daily invoice activity, making sure bills are entered correctly and on schedule
• Review paperwork and approvals tied to each invoice
• Help prepare outgoing payments, including electronic payments and checks
• Confirm that all invoices meet internal guidelines before being processed
• Communicate with vendors to answer questions or clarify billing details
• Troubleshoot and resolve any billing or payment issues that come up
• Review vendor account balances and follow up on missing or pending items
• Pitch in during month-end by helping with AP-related tasks and summaries
• Pull reports and provide AP information to the team as needed

Qualifications

Required Skills

• General understanding of basic accounting concepts
• Strong accuracy and attention to detail
• Able to stay organized and manage multiple tasks at once
• Comfortable working in Excel and using accounting systems.
• Strong communicator with a professional, helpful approach.