Accounts Payable Specialist: Process & Controls Expert

Robert W. Baird; Milwaukee (WI); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Bonus potential

Comprehensive benefits

Job summary

Baird is seeking an Accounts Payable Specialist to support accurate and efficient financial operations. You will process invoices, payments and expense reports while serving as a trusted resource for associates, vendors and Finance partners.

You will manage queues, verify documentation and coding, and resolve routine discrepancies in a fast-paced environment. You will contribute to process improvements, support system enhancements, and help maintain controls that protect the firm.

Qualifications

• Minimum of 1 year of accounts payable or relevant transactional finance experience.
• Familiarity with accounts payable processes, invoice and expense documentation, vendor records, payment controls, account and cost center coding and corporate travel and expense requirements.
• Familiarity with Concur and related finance systems.
• Accurate transaction review and data-entry skills with strong attention to detail.
• Proficiency in Microsoft Office with an emphasis on Excel.
• Strong verbal and written communication skills with the ability to provide clear, professional service to associates, vendors and Finance partners.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Process invoices, payment requests and expense reports accurately.
• Review transactions for completeness, appropriate documentation, account and cost center coding and required approvals.
• Validate vendor, tax identification and banking information and prepare new-vendor setup documentation for review and approval.
• Monitor outstanding approvals and aging invoices, prioritize time-sensitive business needs and follow up with appropriate internal partners.
• Serve as the primary accounts payable contact for assigned business units, providing clear and timely responses to invoice, payment and expense inquiries.
• Educate associates on invoice-submission requirements, account coding, documentation standards and expense-reporting processes in Concur.
• Research and resolve routine invoice, payment, expense and vendor discrepancies by coordinating with associates, vendors and Finance partners.
• Audit expense reports for compliance with corporate travel and expense policies and elevate exceptions, suspected errors or control concerns as appropriate.
• Maintain accurate records and documentation to support efficient payment processing, audit readiness, policy compliance and internal controls.
• Partner with Finance Systems to troubleshoot processing issues and support testing, upgrades, enhancements and implementation of new functionality.
• Identify recurring issues and recommend practical improvements to processes, controls, user guidance or system functionality.
• Contribute to team, department and business initiatives that improve service, accuracy, efficiency and operational performance.

Skills

Attention to detail

Excel

Verbal communication

Written communication

Time management

Data entry

Education

High school diploma or equivalent

Tools

Concur

Job description

Baird is seeking an Accounts Payable Specialist to support accurate and efficient financial operations. You will process invoices, payments and expense reports while serving as a trusted resource for associates, vendors and Finance partners.

You will manage queues, verify documentation and coding, and resolve routine discrepancies in a fast-paced environment. You will contribute to process improvements, support system enhancements, and help maintain controls that protect the firm.