Accounts Payable Specialist

UHY-US; Sterling Heights (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

UHY-US is seeking an Accounts Payable Associate to ensure accurate and timely payment processing in a shared services environment. The role requires attention to detail, understanding of AP and GL systems, and collaboration with finance and vendors.

Responsibilities include reviewing invoices, data entry in ERP, PO evaluation, cost allocation, record retention, reporting, weekly pay runs, and support for audits and month-end close. 1+ year experience preferred.

Qualifications

• High School Diploma or GED or equivalent.
• 1+ years of accounts payable or related accounting/finance experience.
• Associates or bachelor’s degree in accounting, finance, or business administration preferred.

Responsibilities

• Review vendor invoices for completeness and proper authorization.
• Input invoice data into ERP system.
• Evaluate purchase orders and generate POs in ERP.
• Analyze vendor invoices and assign costs to cost centers and ledgers.
• Maintain record retention and electronic document storage.
• Communicate with finance teams, regional offices, and vendors to resolve discrepancies.
• Use ERP and third-party software to generate/export reports.
• Initiate weekly pay runs and process payments.
• Support GL maintenance and month/year-end closing activities.
• Record reconciling, adjusting, allocating, and accruing journal entries.
• Maintain vendor records including year-end 1099 reporting.
• Provide audit support and assist internal business partners as needed.

Skills

Accounts payable

Attention to detail

General ledger

ERP systems

Vendor invoices

PO processing

Data entry

Financial reporting

Audits support

Communication

Record retention

1099 reporting

Education

High School Diploma or GED

Associates or Bachelor’s in accounting/finance

Tools

ERP software

Electronic document storage

Reporting tools

Job description

As an Accounts Payable Associate, you will assume a pivotal role in ensuring the accurate and timely processing of payments and AP transactions within a shared service environment. This position will involve attention to detail, the understanding of accounts payable and general ledger systems, familiarity with the chart of accounts, and the ability to work in a collaborative team, all while leveraging technologies to assure the delivery of high-quality services to our firm.

• Review vendor invoices for completeness and proper authorization
• Accurately input invoice data into our ERP system
• Evaluate purchase order requisitions and generate purchase orders within the ERP
• Analyze vendor invoices, allocating costs to the appropriate cost centers and ledger accounts
• Maintain record retention practices and utilize electronic document storage
• Engage in effective communication with the finance team, regional offices, and vendors to clarify any discrepancies
• Utilize our ERP system and third-party software to generate and export reports and data
• Initiate weekly pay runs and prepare payments for processing
• Contribute to general ledger maintenance, month-end, and year-end closing processes
• Identify and record reconciling, adjusting, allocating, and accruing-related journal entries
• Maintain vendor information within the ERP system, including year-end 1099 filing and reporting
• Provide support during internal and external audits
• Assist internal business partners with any customer service-related needs
• Ensure compliance with company policies while carrying out daily processes and controls accurately and timely
• Maintain many vendor accounts while staying in compliance with company policies and procedures
• Audit and process credit card bills proficiently

Supervisory responsibilities

• N/A

Work environment

• Work is conducted in a professional office environment with minimal distractions
• Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time
• Must be able to lift up to 15 pounds at a time
• N/A

Required education and experience

• High School Diploma or GED or High School equivalent certificate
• 1+ years of experience in accounts payable or a related accounting/finance role

Preferred education and experience

• Previous experience in accounts payable or similar finance roles, demonstrating a strong understanding of accounts payable processes
• Associates or bachelor’s degree in accounting, finance, or business administration
• Shared service or multiple entity AP processing
• Public accounting or other professional services environment

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice.