Accounts Payable Specialist: Precision & Process Champion

Signature Heating, Cooling, Plumbing & Electrical; Albuquerque (NM); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Paid time off and holidays

Life and AD&D insurance

Weekly pay

Growth opportunities

Job summary

Signature Heating, Cooling, Plumbing & Electrical is seeking an experienced Accounts Payable Specialist in Albuquerque. You will read invoices, verify details, and catch discrepancies before payments are processed.

Reporting to the Controller, you will process invoices, assign expenses to proper cost centers, and help maintain audit-ready books. This role emphasizes accuracy, timely processing, and cross-functional collaboration within a growing organization.

Qualifications

• Three years of Accounts Payable experience.
• Associate’s degree preferred.
• Keen eye for detail.
• Ability to prioritize and meet deadlines.
• Ability to work independently and to determine tasks, prioritize duties, and set goals on your own.
• Strong written and verbal communication.

Responsibilities

• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling, and preparing checks.
• Enter invoices and purchase orders into the accounting software in an accurate and timely manner.
• Work with department managers to ensure purchases are made to the correct department, account, and period.
• Resolve purchase orders, contracts, invoices, or payment discrepancies.
• Ensure credit is received for outstanding memos.
• Issue stop payments or purchase order amendments.
• Review invoices for appropriate documentation and approval prior to payment.
• Make correcting entries through JE adjustments as needed to ensure the accuracy of the financials.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests in an accurate and timely manner.
• Respond to vendor inquiries.
• Meet month end close tasks by adhering to the month end close schedule.
• Maintain files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
• Report sales tax by calculating requirements on paid invoices.
• Apply for NTTC certificates through the state of New Mexico as needed for equipment and material purchases.
• Reconcile monthly credit cards as assigned.
• Disburse petty cash by recording entries and verifying documentation.
• Participate in the month end inventory process to ensure the accuracy of Signature inventory.
• Maintain certificates of insurance and W9s on subcontractors.
• Provide COIs and W9s to customers on work provided as requested.
• Complete and submit credit applications as requested by vendors.
• Prepare end of year 1099s.

Skills

Accounts Payable

Detail-oriented

Prioritization

Independent worker

Communication

Deadline awareness

Education

Associate degree preferred

Tools

Accounting software

Job description

Signature Heating, Cooling, Plumbing & Electrical is seeking an experienced Accounts Payable Specialist in Albuquerque. You will read invoices, verify details, and catch discrepancies before payments are processed.

Reporting to the Controller, you will process invoices, assign expenses to proper cost centers, and help maintain audit-ready books. This role emphasizes accuracy, timely processing, and cross-functional collaboration within a growing organization.