Accounts Payable Specialist — Growth & Audit-Ready Expert

Signature Heating, Cooling and Plumbing; Albuquerque (NM); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Paid time off

Life insurance

Weekly pay

Growth opportunities

Job summary

Signature Heating, Cooling, Plumbing & Electrical is seeking an experienced Accounts Payable professional for a full-time on-site role in Albuquerque, NM. You will read, verify, and fix invoices, process bills, and ensure expenses are allocated correctly, with reporting to the Controller.

Join a team focused on accuracy, timely payments, and audit readiness. You will work with department managers, resolve discrepancies, and maintain paperwork to support month-end closes and year-end 1099s.

Qualifications

• Three years of Accounts Payable experience.
• Associate’s degree preferred.
• A keen eye for detail.
• Ability to prioritize and manage expectations.
• Able to adhere to strict deadlines.
• Ability to work independently and to determine tasks, prioritize duties, and set goals on your own.
• Comfortable making decisions that affect other people and financial resources.
• Ability to write letters and memos using appropriate grammar and spelling.
• Ability to communicate articulately and efficiently with others across the company.
• Commitment to maintaining current knowledge related to your work.
• Strong in communication, customer focus, dependability, interpersonal skills, organization, quality, and results orientation.

Responsibilities

• Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling, and preparing checks.
• Enter invoices and purchase orders into the accounting software in an accurate and timely manner.
• Work with department managers to ensure purchases are made to the correct department, account, and period.
• Resolve purchase orders, contracts, invoices, or payment discrepancies.
• Ensure credit is received for outstanding memos.
• Issue stop payments or purchase order amendments.
• Review invoices for appropriate documentation and approval prior to payment.
• Make correcting entries through JE adjustments as needed to ensure the accuracy of the financials.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests in an accurate and timely manner.
• Respond to vendor inquiries.
• Meet month end close tasks by adhering to the month end close schedule.
• Maintain files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices.
• Report sales tax by calculating requirements on paid invoices.
• Apply for NTTC certificates through the state of New Mexico as needed for equipment and material purchases.
• Reconcile monthly credit cards as assigned.
• Disburse petty cash by recording entries and verifying documentation.
• Participate in the month end inventory process to ensure the accuracy of Signature inventory.
• Maintain certificates of insurance and W9s on subcontractors.
• Provide COIs and W9s to customers on work provided as requested.
• Complete and submit credit applications as requested by vendors.
• Prepare end of year 1099s.

Skills

Accounts Payable

Detail-oriented

Deadline-driven

Independent worker

Communication skills

Education

Associate degree

Job description

Signature Heating, Cooling, Plumbing & Electrical is seeking an experienced Accounts Payable professional for a full-time on-site role in Albuquerque, NM. You will read, verify, and fix invoices, process bills, and ensure expenses are allocated correctly, with reporting to the Controller.

Join a team focused on accuracy, timely payments, and audit readiness. You will work with department managers, resolve discrepancies, and maintain paperwork to support month-end closes and year-end 1099s.