Accounts Payable Specialist: Precision in Timely Vendor Payments

Maher Terminals LLC; Elizabeth (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Maher Terminals LLC seeks an Accounts Payable professional to manage payment processing for disbursements and administrative expenses. The role includes entering vendor invoices, ensuring PO and receipt matches, and preparing voucher packages for approvals.

You will also handle travel expenses, organize weekly check/ACH runs, and coordinate with Treasury for wires, while maintaining vendor filing and archival records.

Qualifications

• Strong computer skills and proficiency with Microsoft Office, especially Excel, Word and Outlook.

Responsibilities

• Input vendor invoice details into the financial system.
• Match approved PO, receipt and vendor invoice before processing for payment.
• Monitor Outlook inbox for vendor invoices.
• Prepare voucher packages with supporting documentation for approvals.
• Input employee travel & entertainment expenses with approvals.
• Organise weekly check/ACH runs by payment due date.
• Match voucher packages with checks/ACH and coordinate mailing of payments to vendors.
• Maintain vendor filing and payment history.
• Prepare and box invoices at year end for archiving.
• Investigate order discrepancies with the Procurement Dept.
• Research Open Purchase Orders for monthly cleanup.
• Coordinate weekly wire transfers with Treasury Department.
• Assist with switchboard coverage and other admin duties as assigned

Skills

Strong computer skills

Professional communication skills

Analytical skills

Interpersonal skills

Time management

Organisational abilities

Ability to work independently

Strong mathematical abilities

Tools

Excel

Word

Outlook

Job description

Maher Terminals LLC seeks an Accounts Payable professional to manage payment processing for disbursements and administrative expenses. The role includes entering vendor invoices, ensuring PO and receipt matches, and preparing voucher packages for approvals.

You will also handle travel expenses, organize weekly check/ACH runs, and coordinate with Treasury for wires, while maintaining vendor filing and archival records.