Accounts Payable Specialist: Vendor & Payments Pro

AB Facility Services; Florham Park (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

AB Facility Services is seeking an Accounts Payable Specialist to manage day-to-day AP tasks, including vendor and contractor invoices, Ramp transactions, and reconciliations. You will ensure accurate coding, approvals, and timely payments while maintaining organized electronic records.

Ideal candidates have 3+ years of accounts payable experience, strong Excel skills, and the ability to handle high invoice volumes with precision and professionalism in a fast-paced environment.

Qualifications

• 3+ years of accounts payable or accounting experience.
• Experience processing vendor invoices and payments.
• Experience with Ramp or similar corporate card/expense platform preferred.
• Experience with Sage 300 or equivalent accounting software.
• Strong Excel skills and attention to detail.

Responsibilities

• Process and maintain vendor and contractor invoices from receipt through payment.
• Review invoices for accuracy, appropriate coding, approvals, and supporting documentation.
• Manage Ramp transactions, including receipts, coding, approvals, and outstanding transactions.
• Monitor company card activity and follow up on missing receipts or documentation.
• Enter and maintain AP transactions within the accounting system.
• Assist with weekly payment processing and ensure invoices are paid on terms.
• Reconcile vendor statements and research outstanding or disputed balances.
• Communicate with vendors and contractors regarding invoices and payment status.
• Identify discrepancies and resolve issues efficiently.

Skills

Attention to detail

Organizational skills

Communication skills

Excel proficiency

High-volume invoicing

Vendor communication

Tools

Ramp

Sage 300

Excel

Job description

AB Facility Services is seeking an Accounts Payable Specialist to manage day-to-day AP tasks, including vendor and contractor invoices, Ramp transactions, and reconciliations. You will ensure accurate coding, approvals, and timely payments while maintaining organized electronic records.

Ideal candidates have 3+ years of accounts payable experience, strong Excel skills, and the ability to handle high invoice volumes with precision and professionalism in a fast-paced environment.