Accounts Payable Specialist: Oracle Expert & Process Innovator

The J. Paul Getty Museum; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical/Dental/Vision

403(b) Match

401(a) Contribution

Educational assistance

Paid time off

Holidays

On-site fitness center

Community service opportunities

Job summary

The J. Paul Getty Museum in Los Angeles seeks an experienced Accounts Payable Specialist to manage invoice processing, verification, and timely payments.

This role collaborates with suppliers and Getty staff to resolve discrepancies and ensure accurate financial reporting. Primary duties include 2-way/3-way matching, tax checks, payment processing (checks, ACH, wire transfers), expense processing, and supporting month-end close.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 5+ years accounting support experience.
• Minimum 3+ years hands-on experience with Oracle AP (11i and/or R12).

Responsibilities

• Process PO and non-PO invoices, verify tax, and withholding for out-of-state/foreign suppliers.
• Review invoices for documentation and perform 2-way/3-way matching against POs and receipts.
• Route invoices through workflow and investigate price/quantity variances and budget issues.
• Prepare daily pay cycles and ensure timely payments (checks, ACH, wire transfers).
• Prepare weekly travel and expense processing.
• Communicate with suppliers and Getty staff to resolve discrepancies.
• Research and resolve pending/returned payments, including voids and reissues.
• Reconcile supplier statements and manage past-due invoices and reminders.
• Maintain accurate records of activities and support supplier management.
• Assist in month-end close and contribute to SOP documentation.

Skills

AP knowledge

Data analytics

Communication skills

Confidentiality

Education

Bachelor's degree in Accounting or Finance

High School Diploma/GED

Job description

The J. Paul Getty Museum in Los Angeles seeks an experienced Accounts Payable Specialist to manage invoice processing, verification, and timely payments.

This role collaborates with suppliers and Getty staff to resolve discrepancies and ensure accurate financial reporting. Primary duties include 2-way/3-way matching, tax checks, payment processing (checks, ACH, wire transfers), expense processing, and supporting month-end close.