Accounts Payable Specialist

The J. Paul Getty Museum; Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical/Dental/Vision

403(b) Match

401(a) Contribution

Educational assistance

Paid time off

Holidays

On-site fitness center

Community service opportunities

Job summary

The J. Paul Getty Museum in Los Angeles seeks an experienced Accounts Payable Specialist to manage invoice processing, verification, and timely payments.

This role collaborates with suppliers and Getty staff to resolve discrepancies and ensure accurate financial reporting. Primary duties include 2-way/3-way matching, tax checks, payment processing (checks, ACH, wire transfers), expense processing, and supporting month-end close.

Qualifications

• Bachelor's degree in Accounting or Finance preferred.
• 5+ years accounting support experience.
• Minimum 3+ years hands-on experience with Oracle AP (11i and/or R12).

Responsibilities

• Process PO and non-PO invoices, verify tax, and withholding for out-of-state/foreign suppliers.
• Review invoices for documentation and perform 2-way/3-way matching against POs and receipts.
• Route invoices through workflow and investigate price/quantity variances and budget issues.
• Prepare daily pay cycles and ensure timely payments (checks, ACH, wire transfers).
• Prepare weekly travel and expense processing.
• Communicate with suppliers and Getty staff to resolve discrepancies.
• Research and resolve pending/returned payments, including voids and reissues.
• Reconcile supplier statements and manage past-due invoices and reminders.
• Maintain accurate records of activities and support supplier management.
• Assist in month-end close and contribute to SOP documentation.

Skills

AP knowledge

Data analytics

Communication skills

Confidentiality

Education

Bachelor's degree in Accounting or Finance

High School Diploma/GED

Job description

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Job Summary

The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Operating under regular supervision, this role routinely collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently.

Major Job Responsibilities

• Responsible for processing PO and non-PO invoices, including verifying any sales and use tax that may or may not be required and any withholding on out-of-state or foreign suppliers
• Review the invoices for appropriate documentation and process 2-way and 3-way matching against Purchase Orders and Receipt records
• Route invoices through workflow approval chains and investigate invoice exceptions (e.g., price or quantity variances, missing receipts, budget discrepancies)
• Prepare daily pay cycles to provide timely and accurate payments (checks, ACH, ePayables, Zelle, domestic and international wire transfers)
• Prepare weekly travel and expense processing
• Communicate, resolve discrepancies, and AP related inquiries from the suppliers and Getty staff
• Research and resolve pending and returned payments, including void, reissue, or cancel liability
• Reconciles supplier statements, investigates past‑due invoices, payment reminders, and resolves invoice issues
• Maintains accurate and clear records of all activities, as required
• Supports supplier management activities, such as communicating with suppliers to address inquiries and resolve outstanding issues
• Assists in the month‑end closing responsibilities
• Contributes to process mapping initiatives and Standard Operating Procedure (“SOP”) document drafting for the Accounts Payable department
• Completes special projects and miscellaneous assignments as required
• Perform ad‑hoc Accounts Payable related tasks assigned

Qualifications

• High School Diploma/GED
• Bachelor's degree in Accounting or Finance related field preferred
• 5+ years accounting support experience
• Minimum 3+ years of hands‑on experience using Oracle Accounts Payable (11i and/or R12)

Knowledge, Skills and Abilities

• Knowledge of standard Accounts Payable/General Ledger systems and procedures
• Adept at data analytics and reporting
• Strong verbal and written communication skills
• Excellent customer service/interpersonal skills
• Ability to prioritize, multitask, and manage time effectively while adjusting focus based on business urgency
• Strong computer skills and demonstrated experience with office software, email applications, and financial reporting systems applications
• Ability to maintain confidentiality and exercise discretion when necessary
• Excellent organizational skills and attention to detail

Benefits and Perks

Here are just some examples that Getty offers/provides for full‑time employees:

• Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational assistance and professional development
• Paid Vacation, Sick, and Personal days
• 12 Paid Holidays
• Many positions have bi‑weekly off‑Fridays
• On‑site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.