Accounts Payable Specialist

Getty; Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Getty in Los Angeles seeks an Accounts Payable Specialist to process and verify invoices, support payment execution, and resolve discrepancies with suppliers and internal teams. The role requires attention to detail and adherence to established workflows.

Responsibilities include 2-way/3-way matching, daily payments, expense processing, and assisting with month-end close and SOP documentation. Strong communication and data analysis skills are essential.

Qualifications

• 5+ years accounting support experience.
• Bachelor's degree in Accounting or Finance preferred.
• Experience with Oracle Accounts Payable (11i and/or R12).

Responsibilities

• Process PO and non-PO invoices, verify documentation and tax where applicable.
• Review invoices against POs/receipts for 2-way and 3-way matching.
• Route invoices through workflow approvals and resolve discrepancies.
• Prepare daily pay cycles and payments (checks, ACH, wire transfers).
• Prepare weekly travel and expense processing.
• Communicate with suppliers and Getty staff to resolve inquiries.
• Assist month-end closing and contribute to SOP documentation.

Skills

AP/GL systems

Data analytics

Communication skills

Customer service

Multitasking

Time management

Confidentiality

Financial reporting

Oracle AP 11i/R12

Education

High School Diploma/GED

Bachelor's degree in Accounting/Finance

Tools

Oracle ERP

Job description

Job Summary

The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Operating under regular supervision, this role routinely collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently.

Major Job Responsibilities

• Responsible for processing PO and non-PO invoices, including verifying any sales and use tax that may or may not be required and any withholding on out-of-state or foreign suppliers
• Review the invoices for appropriate documentation and process 2-way and 3-way matching against Purchase Orders and Receipt records
• Route invoices through workflow approval chains and investigate invoice exceptions (e.g., price or quantity variances, missing receipts, budget discrepancies)
• Prepare daily pay cycles to provide timely and accurate payments (checks, ACH, ePayables, Zelle, domestic and international wire transfers)
• Prepare weekly travel and expense processing
• Communicate, resolve discrepancies, and AP related inquiries from the suppliers and Getty sta
• Research and resolve pending and returned payments, including void, reissue, or cancel liability
• Reconciles supplier statements, investigates past-due invoices, payment reminders, and resolves invoice issues
• Maintains accurate and clear records of all activities, as required
• Supports supplier management activities, such as communicating with suppliers to address inquiries and resolve outstanding issues
• Assists in the month-end closing responsibilities
• Contributes to process mapping initiatives and Standard Operating Procedure (“SOP”) document drafting for the Accounts Payable department
• Completes special projects and miscellaneous assignments as required
• Perform ad-hoc Accounts Payable related tasks assigned

Qualifications

• High School Diploma/GED
• Bachelor's degree in Accounting or Finance related field preferred
• 5+ years accounting support experience
• Minimum 3+ years of hands‐on experience using Oracle Accounts Payable (11i and/or R12)

Knowledge, Skills, and Abilities

• Knowledge of standard Accounts Payable/General Ledger systems and procedures
• Adept at data analytics and reporting
• Strong verbal and written communication skills
• Excellent customer service/interpersonal skills
• Ability to prioritize, multitask, and manage time effectively while adjusting focus based on business urgency
• Strong computer skills and demonstrated experience with oice software, email applications, and financial reporting systems applications
• Ability to maintain confidentiality and exercise discretion when necessary
• Excellent organizational skills and attention to detail