Accounts Payable Specialist: Invoices, Vendor Relations

Graywolf; Humble (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Graywolf in Humble, TX is seeking an Accounts Payable Clerk responsible for processing vendor invoices, coding for proper entry, and ensuring timely payments. You will interact with vendors to maintain positive relationships and verify accuracy of pricing and quantities.

Key tasks include invoice processing, data entry, discrepancy resolution, account reconciliation, vendor communications, file maintenance, and producing aging and payable reports for management review.

Qualifications

• Minimum of 2 years of accounts payable processing experience preferred; similar administrative coding acceptable.
• High school diploma or equivalent.
• Oracle Fusion experience preferred but not required.

Responsibilities

• Invoice processing - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.
• Data entry - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.
• Invoice discrepancy resolution - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.
• Account reconciliation - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.
• Vendor communication - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.
• File maintenance - Maintaining organized records of invoices, purchase orders, and payment documents.
• Reporting - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Skills

Strong attention to detail

Numerical proficiency

Organizational skills

Computer literacy

Communication skills

Knowledge of accounting principles

Education

High school diploma or equivalent

Tools

Oracle Fusion

Job description

Graywolf in Humble, TX is seeking an Accounts Payable Clerk responsible for processing vendor invoices, coding for proper entry, and ensuring timely payments. You will interact with vendors to maintain positive relationships and verify accuracy of pricing and quantities.

Key tasks include invoice processing, data entry, discrepancy resolution, account reconciliation, vendor communications, file maintenance, and producing aging and payable reports for management review.