Accounts Payable Specialist

Milliner Talent Solutions; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

Milliner Talent Solutions is seeking an Accounts Payable Specialist to ensure timely processing of vendor invoices from receipt to payment. The role requires accurate three-way matching and correct GL coding, with strong attention to detail in a close-knit finance team.

You will resolve discrepancies with vendors, support the payment process, and maintain organized records for internal controls and audits. A high school diploma is required, with preference for an Associate’s or Bachelor’s in

Qualifications

• High school diploma required;Associate’s or Bachelor’s in Accounting/Finance preferred.
• 1–3+ years in accounts payable or general accounting.
• Experience with matching invoices to purchase orders and receiving docs (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Strong attention to detail and accuracy in financial data entry.
• Effective written and verbal communication to resolve vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills to maintain audit-ready documentation.

Responsibilities

• Receive and sort vendor invoices (physical or electronic).
• Validate invoices against POs, contracts and receipts.
• Enter invoice data with line items, amounts, GL codes, and departments.
• Verify entries to prevent errors, miscodings and duplicates.
• Communicate with vendors to research discrepancies and missing info.
• Prepare and process payments per terms and workflows.
• Maintain organized records and provide documentation for audits.

Skills

Attention to detail

Vendor communication

Time management

Education

High school diploma

Associate/Bachelor in Accounting/Finance

Job description

Our client is seeking an Accounts Payable Specialist responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The Accounts Payable Specialist works closely with vendors to resolve discrepancies, supports the payment process, and maintains organized records to support internal controls and audit requests. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Responsibilities:

• Receive and sort incoming vendor invoices, whether received physically or electronically.
• Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
• Enter invoice data into the accounting system including line items, amounts, GL codes, and departments.
• Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
• Communicate with vendors to research and resolve discrepancies or missing information.
• Prepare and process payments for approved invoices in accordance with payment terms and approval workflows.
• Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.

Qualifications:

• High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• 1-3 + years of experience in accounts payable and/or general accounting.
• Experience matching invoices to purchase orders and receiving documentation (three-way match).
• Familiarity with GL coding and cost center/department allocation.
• Strong attention to detail and accuracy when entering and verifying financial data.
• Effective written and verbal communication skills for resolving vendor discrepancies.
• Ability to manage multiple invoices and deadlines in a fast-paced environment.
• Organizational skills sufficient to maintain audit-ready documentation.
• Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.