Accounts Payable Specialist: Invoices & Payments

D Volt Co.; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

D Volt Co. in Houston, TX seeks an Accounts Payable Specialist to manage vendor invoices, payments, and AP records with accuracy and timeliness.

You will code invoices to GL accounts, verify documentation, and maintain compliant records in line with company policy. You will collaborate with Purchasing, Operations, and Finance to resolve discrepancies, prepare payments (ACH, wire, checks), and support month-end close and year-end 1099 reporting.

Qualifications

• Detail-oriented and accurate in processing invoices and payments.
• Ability to manage multiple priorities and meet payment deadlines.
• Experience with AP processes and general accounting principles.
• Proficiency with QuickBooks Online or similar software; strong Excel skills.

Responsibilities

• Review and process vendor invoices accurately and timely.
• Verify invoices against purchase orders, contracts, receipts, and other supporting documentation.
• Code invoices to the appropriate general ledger accounts, departments, and projects.
• Prepare ACH, wire, check, and other vendor payments for approval.
• Ensure invoices and payments have the required authorization prior to processing.
• Monitor accounts payable aging and upcoming payment due dates.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Communicate with vendors regarding invoices, payment status, credits, and account balances.
• Process vendor credits, refunds, deposits, and prepayments.
• Maintain accurate vendor records and supporting documentation.
• Assist with vendor setup and collection of required tax documentation, including Form W-9.
• Process and review employee expense reimbursements in accordance with company policy.
• Reconcile corporate credit card transactions and supporting receipts.
• Assist with month-end closing, including AP reconciliation, accruals, and expense review.
• Maintain complete and organized records of invoices, approvals, and payment confirmations.
• Assist with year-end Form 1099 preparation and reporting.
• Support internal and external audits by providing requested AP documentation.
• Coordinate with Purchasing, Operations, Warehouse, and other departments to resolve invoice and payment issues.
• Follow company accounting policies, payment approval procedures, and internal controls.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Independent work

Team collaboration

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

QuickBooks Online

Microsoft Excel

Microsoft Office

Job description

D Volt Co. in Houston, TX seeks an Accounts Payable Specialist to manage vendor invoices, payments, and AP records with accuracy and timeliness.

You will code invoices to GL accounts, verify documentation, and maintain compliant records in line with company policy. You will collaborate with Purchasing, Operations, and Finance to resolve discrepancies, prepare payments (ACH, wire, checks), and support month-end close and year-end 1099 reporting.