Accounts Payable Specialist I

Priority Dispatch Corp.; Bell (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Priority Dispatch Corp. in California is seeking an Accounts Payable Specialist to join our fast-paced distribution and import environment.

You will handle day-to-day AP activities, vendor account management, payment processing, and maintain accurate AP records. The ideal candidate has 5+ years of AP experience, experience with overseas vendors and container invoices, proficiency in ERP systems (NetSuite, SAP, Oracle, or Dynamics), strong Excel skills, and excellent communication.

Qualifications

• 5+ years of accounts payable experience in a distribution/import environment.
• Experience with overseas vendors, international shipments, and container-related invoices.
• ERP proficiency (NetSuite, SAP, Oracle, or Dynamics) and strong Excel skills.
• Excellent written and verbal communication; attention to detail and organization.

Responsibilities

• Review, code, and process vendor invoices accurately.
• Reconcile vendor statements and resolve discrepancies.
• Coordinate with freight forwarders and logistics teams for billing accuracy.
• Process payments by check, ACH, and wire transfer; maintain payment schedules.
• Assist year-end 1099 preparation and month-end close activities.

Skills

Vendor management

Accounts payable processing

Excel / Microsoft Office

Communication skills

Bilingual (Spanish/Chinese)

Education

Bachelor's degree or equivalent experience

Tools

NetSuite

SAP

Oracle

Dynamics

Job description

About the RoleWe are seeking a detail-oriented Accounts Payable Specialist to support our accounting team in a fast-paced distribution and import environment. This position will be responsible for day-to-day accounts payable activities, vendor account management, payment processing, maintaining accurate and organized AP records.The ideal candidate will have accounts payable experience working with overseas vendors, international shipments, and container-related invoices and charges. The candidate should be comfortable coordinating with vendors, freight providers, logistics teams, and internal departments to ensure costs are accurately recorded and paid. The person should have some experience with Accounts Receivable.Key ResponsibilitiesReview, code, and process vendor invoices accuratelyReconcile vendor statements and resolve invoice or payment discrepancies.Verify required approvals and supporting documentation before payments are processed.Prepare and process payments by check, ACH, and wire transfer.Track upcoming payments and help maintain payment schedules.Communicate directly with vendors regarding invoices, credits, payments, and account discrepancies.Maintain vendor records, W-9s, contacts, and supporting AP documentation.Review and reconcile freight, logistics, and overseas container-related invoices and charges.Track container, shipment, and import-related costs and ensure supporting documentation is properly maintained.Coordinate with freight forwarders, logistics providers, overseas vendors, and internal teams regarding billing discrepancies and charges.Process and track credit memos.Assist with year-end 1099 preparation.Support invoice accruals and other AP-related month-end close activities.Provide Accounts Receivable and general accounting support as needed.5+ years of Accounts Payable or related accounting experience.Bachelor's Degree or equivalent experience.Experience working with overseas vendors, international shipments, containers, freight, or logistics invoices and resolving discrepancies.Distribution and/or importing experience preferred.Experience with an ERP system such as NetSuite, SAP, Oracle, or Dynamics preferred.Proficiency in Excel and Microsoft Office.Strong attention to detail and organizational skills.Ability to manage multiple priorities and meet deadlines.Strong written and verbal communication skills.Bilingual in Spanish or Chinese – a plus.