Accounts Payable Specialist

Zenex Partners; Austin (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

Zenex Partners is seeking an Accounts Payable Specialist to join the People & Operations Team to support invoice-to-pay operations. In this hands-on role, you will process high-volume invoices, resolve vendor and stakeholder issues, and maintain vendor data and controls that keep payments accurate and on schedule.

The ideal candidate has hands-on accounts payable or general accounting experience at volume and works comfortably with cross functional teams in a fast-paced environment.

Qualifications

• Bachelor's or Associate's degree in accounting/finance/business or equivalent experience.
• 2–4 years of accounts payable or general accounting experience.
• Proficient in Excel with attention to detail for high-volume matching.
• Familiarity with month-end and year-end close processes.

Responsibilities

• Process high-volume invoices with 3-way matching to ensure accuracy before payment.
• Obtain invoice approvals within established workflows and resolve holds with procurement.
• Serve as primary contact for vendor invoice disputes and respond with status updates.
• Coordinate weekly payment runs and ensure payments align with terms.
• Support month-end/year-end close and maintain vendor master data and accruals.
• Manage Vendor Interface Portal and vendor registrations for data integrity.
• Coordinate shipments and ensure compliance with export control requirements.
• Process online procurement orders and support recycling program guidelines.
• Lead or contribute to AP analysis, research, and audit confirmations.

Skills

3-way match processing

Excel proficiency

Vendor communications

Cross-functional collaboration

Education

Accounting/Finance/Business degree

Job description

We are seeking an Accounts Payable Specialist to join People & Operations Team to support the invoice-to-pay operations.

In this hands-on role, you will process high-volume invoices, resolve vendor and stakeholder issues, and maintain the vendor data and controls that keep payments accurate and on schedule.

The ideal candidate has hands-on accounts payable or general accounting experience at volume and works comfortably with cross functional teams in a fast-paced environment.

• Process high-volume invoices using 3-way match (PO, receipt, and shipping documentation) to ensure accuracy before payment.
• Partner with stakeholders to review and obtain invoice approvals within established workflows, and clear invoice holds by working with procurement to identify root causes and drive resolution.
• Serve as the primary contact for vendor invoice disputes; reconcile vendor statements, resolve discrepancies proactively, and respond to payment inquiries with accurate status updates.
• Coordinate weekly payment runs with corporate AP and confirm release within agreed payment terms.
• Support month-end and year-end close, including accrual schedules, AP aging reports, and vendor master data maintenance in line with internal controls.
• Administer the corporate Vendor Interface Portal, troubleshoot issues, and complete vendor registrations with setup and verification to maintain data integrity and compliance.
• Coordinate inbound and outbound shipments, maintain shipment records, and meet export control requirements.
• Process Amazon and other online procurement orders with associated invoices, and support the site recycling program per applicable guidelines.
• Lead or contribute to special projects including AP analysis, research, and audit confirmations.

Requirements

• Associate's or Bachelor's Degree in Accounting, Finance, or Business, or equivalent experience
• 2 – 4 years in accounts payable or general accounting
• Demonstrated 3-way match processing at volume
• Proficient in Excel
• Working knowledge of month-end and year-end close processes
• Strong attention to detail for high-volume matching and discrepancy resolution
• Clear written and verbal communication for vendor and stakeholder interactions
• Ability to manage competing priorities, particularly during close periods
• Comfortable working across procurement, AP, and finance teams