Accounts Payable Manager

JobSquad Staffing Solutions; Miami (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

JobSquad Staffing Solutions seeks an Accounts Payable Manager to lead the AP function, develop the team, manage vendor relationships, and implement automation initiatives across the organization.

The ideal candidate will bring hands-on AP expertise, strong leadership, and the ability to identify opportunities to improve efficiency and scalability while maintaining strong internal controls.

Qualifications

• Bachelor's degree in Accounting, Finance, Business or related field.
• Minimum 5 years of progressive Accounts Payable or accounting experience with supervisory responsibility.
• Experience with ERP or accounting systems (NetSuite, Sage, QuickBooks or similar).
• Strong Excel skills and attention to detail.

Responsibilities

• Oversee day-to-day AP operations including invoicing, coding, approvals, reconciliations, and payments.
• Lead, train, and develop the Accounts Payable team.
• Review vendor invoices for accuracy and proper approvals.
• Oversee payment processing (checks, ACH, wires) ensuring accuracy and timeliness.
• Maintain vendor relationships and act as escalation point for inquiries and discrepancies.
• Coordinate with Finance for cash-flow forecasting and working capital initiatives.
• Support automated invoice processing and AP workflow improvements.
• Assist with audits and internal control compliance.
• Participate in cross-functional projects affecting AP and procurement.

Skills

Accounts Payable

Vendor management

Expense reporting

Payment processing

Internal controls

ERP systems

Excel

Analytical skills

Communication

Leadership

Education

Bachelor's degree in Accounting, Finance, Business

Tools

NetSuite

Sage

QuickBooks

Job description

The Accounts Payable Manager will lead and develop the AP team, oversee vendor relationships and payment processes, and work closely with Finance and cross-functional business partners to improve processes, strengthen controls, support cash-flow management, and implement technology and automation initiatives.

The ideal candidate will be a hands-on accounting professional with strong Accounts Payable expertise, leadership experience, and the ability to identify opportunities to improve efficiency and scalability.

KEY RESPONSIBILITIES

• Manage the day-to-day operations of the company's Accounts Payable function, including invoice processing, coding, approvals, account reconciliation, and payment processing.
• Lead, supervise, train, and develop the Accounts Payable team.
• Assign workloads, establish priorities, monitor performance, develop and track KPIs, and conduct performance evaluations.
• Review vendor invoices for accuracy, proper coding, supporting documentation, and required approvals prior to payment.
• Oversee payment processing, including checks, ACH, and wire transfers, ensuring payments are accurate, timely, and properly authorized.
• Maintain strong vendor relationships and serve as a primary escalation point for vendor inquiries, payment issues, and account discrepancies.
• Investigate and resolve invoice, payment, and vendor account discrepancies in a timely manner.
• Reconcile the Accounts Payable subledger to the General Ledger and research and resolve variances.
• Manage employee expense report processing and ensure compliance with established expense policies.
• Ensure appropriate documentation, approvals, and internal controls are maintained for all company disbursements.
• Partner with Finance leadership on cash-flow forecasting, payment scheduling, and working capital initiatives.
• Support the implementation and optimization of automated invoice processing and approval workflows.
• Collaborate with Operations and other departments on the implementation of purchasing and purchase-order processes to ensure accurate transaction flow into the accounting system.
• Identify opportunities to streamline AP processes, improve controls, reduce manual work, and increase operational efficiency.
• Lead or participate in Accounts Payable transformation, automation, and process improvement initiatives.
• Ensure compliance with applicable 1099 reporting requirements and coordinate year-end vendor tax documentation.
• Support month-end and year-end close activities, including AP accruals, reconciliations, reporting, and supporting schedules.
• Develop, maintain, and update Accounts Payable policies and procedures.
• Ensure established accounting policies and internal controls are consistently followed.
• Assist with internal and external audits by providing AP records, reconciliations, documentation, and other requested information.
• Participate in cross-functional projects and initiatives as a Finance representative.
• Perform other related duties and special projects as assigned.

QUALIFICATIONS

Required:

• Bachelor's degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and professional experience.
• Minimum of 5 years of progressive Accounts Payable or accounting experience, including supervisory or management responsibility.
• Strong understanding of Accounts Payable processes, General Ledger reconciliation, vendor management, expense reporting, payment processing, and internal controls.
• Experience with ERP or accounting systems such as NetSuite, Sage, QuickBooks, or comparable platforms.
• Strong Microsoft Office skills, particularly Excel.
• Experience managing invoice workflows, payment processes, reconciliations, and accounting documentation.
• Strong analytical, organizational, and problem-solving abilities.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills with the ability to effectively interact with vendors, employees, Finance, Operations, and other internal stakeholders.
• Demonstrated ability to lead, coach, and develop an Accounts Payable team.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Preferred:

• Experience within transportation, logistics, industrial services, waste management, or another service-oriented environment.
• Experience supporting multiple entities, locations, or business units.
• Experience implementing AP automation, invoice workflow technology, or ERP enhancements.
• Experience working with purchasing or purchase-order systems.
• Experience with process improvement and accounting transformation initiatives.