Accounts Payable Specialist

BlueWave | ClearWater: Leadership; Texas; On-site; USD 42,000 - 62,000; Full time

Job summary

Clearwater is seeking an Accounts Payable Specialist to own day-to-day payables, refunds, and credit card activity across multiple locations. You will work with a small accounting team to keep processes accurate while seeking efficiencies.

Ideal candidates bring a sharp eye for time loss, initiative to implement improvements, and are proficient in Excel, QuickBooks Online, and Bill.com.

Qualifications

• 3+ years of high-volume accounts payable experience.
• Proficiency in Microsoft Excel and QuickBooks Online.
• Bachelor's degree in accounting, finance, or related field preferred.
• Strong understanding of accounting principles and practices.
• Comfort using AI tools to work more efficiently is a plus.

Responsibilities

• Code invoices to the correct GL account, entity, and location with high accuracy.
• Process customer refunds in coordination with site management and customer service.
• Review daily credit card transactions for accuracy and escalate exceptions as needed.
• Manage credit card reconciliations and daily syncs to the accounting system.
• Research and resolve invoice discrepancies and vendor communications as needed.
• Maintain vendor records, W-9s, and tracking tools.
• Assist with fleet assignments, store supplies, and banking as needed.
• Support month-end close including accruals and reconciliations.
• Look for opportunities to streamline AP workflows and implement improvements.
• Take on special projects and cross-train on adjacent accounting functions.

Skills

Attention to detail

Time management

Problem solving

Self-starter

Team collaboration

Education

Bachelor's degree in accounting/finance

High school diploma or equivalent

Tools

Excel

QuickBooks Online

Bill.com

Emburse

Job description

Accounts Payable SpecialistJob SummaryThe Accounts Payable Specialist owns the day-to-day flow of payables, customer refunds, and credit card activity across a multi-location operation. This position sits on a small, cross-trained accounting team where responsibilities shift as the business grows. These processes are established and running well today; the goal is to keep them accurate while continuing to find efficiencies. The ideal candidate brings fresh ideas, a sharp eye for where time is being lost, and the initiative to carry an improvement from suggestion to implementation.Duties & ResponsibilitiesCode invoices to the correct GL account, entity, and location with a high degree of accuracy and efficiencyProcess customer refunds, coordinating with site management and customer service to resolve them promptlyReview daily credit card transactions for accuracy; research and escalate exceptionsManage credit card reconciliation, including daily sync to the accounting system, new card setup, user and tool updates, transaction approvals, and timely completion of reconciliationsResearch and resolve invoice discrepancies, communicating directly with vendors as neededBuild and maintain Excel import templates for high-volume vendor payable filesKeep vendor records, W-9s, and tracking tools accurate and currentAssist with fleet assignments, store supply orders and coding, and banking as neededSupport month-end close, including accruals and account reconciliationsLook for opportunities to streamline AP workflows, and recommend process, control, or automation improvementsTake on special projects and cross-train on adjacent accounting functions as team needs evolveRequired Skills & AbilitiesStrong understanding of accounting principles and practicesSolid technical skills in account reconciliation and month-end closeDetail-oriented with strong organizational and problem-solving skillsSelf-starter who takes ownership of a process rather than waiting to be assigned the next stepTrack record of identifying inefficiencies and driving improvements, not just executing an existing checklistEfficient time management, with the ability to handle multiple responsibilities against competing deadlinesAble to work independently and as part of a teamProfessional demeanor and positive attitudeEducation & ExperienceHigh school diploma or equivalent required; bachelor's degree in accounting, finance, or a related field preferred3+ years of high-volume accounts payable experience requiredProficiency in Microsoft Excel and QuickBooks Online requiredExperience with Bill.com and Emburse preferred but not requiredComfort using AI tools (Claude, ChatGPT, or similar) to work more efficiently is a plus