Accounts Payable Specialist

Richard Group; Chicago (IL); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life

HSA option

15 days PTO

7 paid holidays

Bonus program

401(k) matching

Parental leave

Transportation cost coverage

On-site meals

Gym membership reimbursement

Two-month sabbatical

Mentorship and career development

Job summary

The Accounts Payable Specialist position at Richard Group in Chicago is an in-office role with a hybrid schedule (3 days on-site). The role handles timely AP processing, weekly disbursements, and month-end tasks, offering a competitive salary and comprehensive benefits.

Responsibilities include reviewing invoices, coding to PO, entering data, and ensuring accurate payments while supporting year-end tax reporting. Required: 3+ years AP, strong Excel and ERP skills; construction accounting a plus.

Qualifications

• 3+ years of Accounts Payable or accounting experience.
• Strong knowledge of invoice processing, coding, matching, and payment processing.
• Experience with vendor reconciliations and resolving discrepancies.
• High attention to detail, accuracy, and organization.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Construction or project-based accounting experience preferred.
• Accounting, Finance, or Business degree preferred, not required.

Responsibilities

• Review and verify invoices and check requests.
• Code and match invoices to Purchase Order for non GCPay invoices.
• Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices.
• Enter invoices in accounting system.
• Weekly disbursements: review aging balance and verify vendor for payment, prepare weekly disbursement schedules.
• Issue weekly payments in accordance with company policies and procedures.
• Monitor accounts to ensure payments are up to date.
• Reconcile accounts payable transactions.
• Prepare AP accrual in accounting system for non GCPay invoices.
• Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams.
• Research and resolve promptly any discrepancies.
• Correspond with vendors and respond to inquiries in a timely manner.
• Prepare credit applications forms.
• Communicate effectively with vendors, project teams, and internal departments.
• Support the issuance of 1099s and year-end tax reporting for vendors.
• Contribute to process improvements and system enhancements for greater efficiency and accuracy.

Skills

Accounts Payable

Invoice processing

Vendor reconciliations

Attention to detail

Excel

ERP systems

Communication

Problem solving

Multitasking

Construction accounting

Accounting degree

Education

Accounting/Finance/Business degree

Tools

ERP systems

Adobe Sign

Job description

Location: 566 W. Lake Street, Chicago, IL (in office 3 days a week)

Join Richard, Purpose Builders: Where Your Impact Matters

At Richard, we're not just another construction company – we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number – you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

Job Summary

The Accounts Payable Specialist is responsible for timely and accurately processing the Accounts Payable, preparing and issuing weekly disbursements, entering daily bank transactions, and reconciling bank accounts at month-end. This role requires strong attention to detail, excellent organizational skills and time management skills, and the ability to work independently and collaboratively within a team. The Accounts Payable Specialist ensures that all payments are properly coded, approved, and compliant with internal policies and external regulations.

Responsibilities

• Review and verify invoices / check requests
• Code and match invoices to Purchase Order for non GCPay invoices
• Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices
• Enter invoices in accounting system
• Weekly disbursements:
• Review weekly aging balance and verify vendor for payment, prepare weekly disbursement schedules
• Issue weekly payments in accordance with company policies and procedures. Ensure timely and accurate disbursement of funds
• Monitor accounts to ensure payments are up to date
• Reconcile accounts payable transactions
• Month end Tasks:
• Investigate and resolve discrepancies
• Prepare AP accrual in accounting system for non GCPay invoices
• General:
• Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams in a timely manner
• Research and resolve promptly any discrepancies
• Correspond with vendors and respond to inquiries in a timely manner
• Prepare credit applications formsCommunicate effectively with vendors, project teams, and internal departments
• Support the issuance of 1099s and year-end tax reporting for vendors.
• Contribute to process improvements and system enhancements for greater efficiency and accuracy.

Skills & Qualifications

• 3+ years of Accounts Payable or accounting experience
• Strong knowledge of invoice processing, coding, matching, and payment processing
• Experience with vendor reconciliations and resolving discrepancies
• High attention to detail, accuracy, and organization
• Proficiency in Microsoft Excel and accounting/ERP systems
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Construction or project-based accounting experience preferred
• Accounting, Finance, or Business degree preferred, not required

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range :

$75,000.00-$80,000.00

The base salary range for this position as of posting is Richard’s good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

Accessibility: If you need an accommodation as part of the employment process please contact Natasha in our Talent Team at
Email: [e-mail]
Equal Opportunity Employer, including disabled and veterans.
If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE
If you want to view the Pay Transparency Policy Statement, please click the link: English