Accounts Payable Specialist - Multi-Property Hospitality

Hersha Hotels & Resorts; Camp Hill (Cumberland County); On-site; USD 42,000 - 56,000; Full time

Job summary

Hersha Hotels and Resorts is seeking an Accounts Payable & Accounting Administrator to manage vendor invoices across multiple properties and the corporate office. You will code invoices, process weekly check runs, and support month-end close with accurate AP records.

The role requires attention to detail, Excel proficiency, and the ability to handle ongoing vendor inquiries while maintaining organized files and timely tax filings.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent work experience will be considered.
• 0–2 years of experience in accounts payable, bookkeeping, or accounting administration; hospitality or multi-property experience is a plus but not required.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and accuracy when handling financial data and deadlines.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Clear written and verbal communication skills.
• A collaborative, can-do attitude and willingness to take on varied administrative tasks.

Responsibilities

• Process vendor invoices for multiple hotel properties and corporate office with matching to POs and receiving docs.
• Code invoices to the correct GL accounts, departments, and cost centers.
• Prepare and process weekly check runs per approval workflows.
• Reconcile vendor statements and AP aging, research discrepancies.
• Respond to vendor and internal inquiries on invoice and payment status.
• Maintain organized, audit-ready AP files and assist with month-end close.
• Assist with new vendor setup including W-9, banking/ACH verification, vendor file maintenance.
• Support annual 1099 filings.
• Prepare and submit remote deposits of checks.
• Order and manage office supplies and equipment for accounting/corporate office.
• Prepare and submit monthly state and local sales tax filings.
• Maintain filing systems for invoices, contracts, and records.
• Assist with audit documentation requests.
• Support month-end and year-end close with administrative tasks.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Collaborative attitude

Education

Associate's degree in Accounting, Finance, Business Administration, or related field

Tools

Excel

Microsoft Office

Job description

Hersha Hotels and Resorts is seeking an Accounts Payable & Accounting Administrator to manage vendor invoices across multiple properties and the corporate office. You will code invoices, process weekly check runs, and support month-end close with accurate AP records.

The role requires attention to detail, Excel proficiency, and the ability to handle ongoing vendor inquiries while maintaining organized files and timely tax filings.