Accounts Payable Specialist — Hybrid, Full-Cycle Invoicing

Talentify; Jersey City (NJ); Hybrid; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life Insurance

Disability insurance

Health Savings Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Talentify in Jersey City, NJ is seeking an Accounts Payable Specialist to process a high volume of invoices and support full-cycle AP after onboarding. Initially on-site five days per week, you will transition to a hybrid model with three days in-office and two days remote, joining a team of seven AP professionals across multiple locations.

The role requires 1–3 years in AP, strong data accuracy, and comfort with Kofax and Microsoft 365. The position offers a contract-to-hire path and benefits.

Qualifications

• 1–3 years of accounts payable experience, with demonstrated ability to handle high-volume invoice processing.
• Strong attention to detail and accuracy when reviewing and entering invoice data.
• Ability to work effectively in a fast-paced environment while managing multiple tasks.
• Quick learner with a proactive, go-getter mindset.
• Flexibility to adapt to change, pivot between tasks, and take on new responsibilities at a moment’s notice.
• Comfort using invoice processing tools such as Kofax.
• Ability to work with Microsoft 365 for invoice submission and related accounts payable activities.
• Strong organizational skills and the ability to maintain accurate records.

Responsibilities

• Process approximately 50–70 invoices per day with a high level of accuracy and attention to detail.
• Review invoices received through Kofax during the first two months to ensure all required data is present and correctly captured.
• Verify that invoice data ties correctly to supporting documentation before submission.
• Submit invoices into Microsoft 365 in an accurate and timely manner.
• Compare invoices to purchase orders (POs) to confirm pricing, quantities, and terms are correct.
• Assist with printing checks as part of the payment process.
• Assist with mailing checks to vendors and other recipients as needed.
• Support the transition to additional responsibilities after the third month, including full-cycle accounts payable processing.
• Collaborate with a team of accounts payable specialists responsible for different regions across more than 60 metal yards in North America.
• Maintain organized records and documentation for all processed invoices and payments.
• Communicate promptly and professionally with internal stakeholders to resolve invoice or payment discrepancies.
• Adapt to changing priorities and take on new tasks at short notice as business needs evolve.

Skills

AP experience

Attention to detail

Multi-tasking

Quick learner

Adaptability

Kofax

Microsoft 365

Organization skills

Education

Accounting/Finance degree

Tools

Kofax

Microsoft 365

Job description

Talentify in Jersey City, NJ is seeking an Accounts Payable Specialist to process a high volume of invoices and support full-cycle AP after onboarding. Initially on-site five days per week, you will transition to a hybrid model with three days in-office and two days remote, joining a team of seven AP professionals across multiple locations.

The role requires 1–3 years in AP, strong data accuracy, and comfort with Kofax and Microsoft 365. The position offers a contract-to-hire path and benefits.