Accounts Payable Specialist — High-Volume, ERP-Driven

Aston Carter; Boca Raton (FL); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO

Job summary

Aston Carter is seeking an Accounts Payable Specialist to manage full-cycle payables in a high-volume environment from our Boca Raton, FL office. You will ensure accurate invoice processing, 3-way matching, and timely payments while maintaining vendor relationships and supporting month-end close.

Required are an associate degree or equivalent, 2+ years in AP, and experience with SAP or similar ERP systems. This onsite role offers competitive hourly pay and comprehensive benefits for a

Qualifications

• Associate degree or comparable college coursework with 2+ years of related experience, or equivalent experience in accounts payable.
• Experience with SAP or another large ERP system is preferred.
• Logistics industry experience is valued and may be considered in place of specific SAP experience.
• Familiarity with 1099 vendor tax form maintenance and reporting requirements.
• Ability to support month-end closing activities through journal entries and reconciliations.

Responsibilities

• Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding, entering payables, and processing payments.
• Manage full-cycle accounts payable, from receiving and entering invoices into the system through processing payments, cutting checks, and maintaining accurate vendor records.
• Review all invoices to confirm appropriate documentation and approvals prior to payment.
• Perform three-way matching between vendor invoices, purchase orders, and receiving documents to verify accuracy before processing payments.
• Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
• Process check requests in accordance with established policies and procedures.
• Audit and process credit card bills to ensure accuracy and proper coding.
• Match invoices to checks, obtain required signatures, and distribute checks in a timely and organized manner.
• Maintain and update 1099 vendor tax form information to ensure compliance with reporting requirements.
• Respond promptly and professionally to vendor inquiries, resolving issues and providing payment status updates.
• Reconcile vendor statements, research discrepancies, and correct variances to maintain accurate accounts payable records.
• Assist with month-end closing activities, including preparing journal entries and performing reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.

Skills

Accounts payable

Invoice processing

Three-way matching

High-volume invoices

MS Word/Excel

Vendor statement reconciliation

Attention to detail

Communication skills

Education

Associate degree

Tools

SAP

Job description

Aston Carter is seeking an Accounts Payable Specialist to manage full-cycle payables in a high-volume environment from our Boca Raton, FL office. You will ensure accurate invoice processing, 3-way matching, and timely payments while maintaining vendor relationships and supporting month-end close.

Required are an associate degree or equivalent, 2+ years in AP, and experience with SAP or similar ERP systems. This onsite role offers competitive hourly pay and comprehensive benefits for a