Accounts Payable Specialist

Prism Resources; West Palm Beach (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Prism Resources is looking for an Accounts Payable professional in West Palm Beach, Florida to fulfill a 4-6 month contract. The role involves processing AP records, handling reimbursements, and assisting with reconciliations. Ideal candidates should have an Associate's degree in Accounting/Finance or at least 2 years of relevant experience. Proficiency in MS Office and ERP systems is required. Join a supportive team in a fast-paced environment, ensuring accurate financial operations.

Qualifications

• Associate’s degree in Accounting/Finance or minimum 2+ years’ experience.
• Proficiency with MS Office and large ERP systems.

Responsibilities

• Address accounts payable inquiries in a timely manner.
• Research vendor discrepancies and communicate effectively.
• Enter and process vendor and contractor invoices timely and accurately.
• Ensure proper coding of invoices and expenses.
• Reconcile vendor statements and outstanding invoices.
• Assist with month end close pertaining to Accounts Payable.

Skills

Accounts Payable inquiries

Vendor communication

Reconciliation

MS Office proficiency

ERP systems

Education

Associate’s degree in Accounting/Finance

Tools

ERP systems

Job description

Prism Resources connects corporate talent with South Florida's top companies. Our client is an international corporation and has an immediate need for and Accounts Payable professional to fulfill a 4–6-month contract. This individual will complete the accurate and timely processing and maintenance of AP records, employee reimbursements, and other related accounting activities (reconciliations, bank-related activity, external audit assistance etc.).

What you'll be doing:

• Address accounts payable inquiries in a timely
• Research vendor discrepancies and effectively communicate with vendors, contractors, peers and management
• Interact daily with multiple vendors, contractors and other business partners
• Enter and process vendor and contractor invoices timely and accurately within ERP system
• Obtain proper approvals for invoice and expense processing
• Ensure proper coding of invoices and expenses processed
• Reconcile vendor statements and outstanding invoices
• Provide ad hoc reporting to management as needed
• Apply vendor and contractor payments within the ERP system
• Review AP aging and follow up on any discrepancies and/or unapplied payments
• Update daily cash activity and cash balance reports
• Assist in preparation of cash requirements report as neededAssist with month end close pertaining to Accounts Payable, including preparation of AP accruals
• Maintain organized electronic filing of vendor contracts, agreements, invoices and payments
• Review and address positive pay exceptions
• Monitor cash balances and initiate internal transfers as needed
• Initiate all ACH and wire payments on a weekly basis
• Assist AR with monthly billing for one of the company’s subsidiaries
• Perform additional duties as assigned.

What you'll need:

• Associate’s degree in Accounting/Finance or minimum 2+ years’ experience
• Proficiency with MS Office and large ERP systems

Prism Resources is an equal opportunity employer.