Accounts Payable Specialist - Growth & Impact (Chicago)

Heartland Veterinary Partners; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation & bonuses

Comprehensive health, vision, and dent

Vacation, sick, and holiday pay

Continual professional training

Team-building activities

Located near public transportation

Commuter benefits

Casual dress

Fitness facility in the building

Job summary

Heartland Veterinary Partners seeks an Accounts Payable Specialist to provide financial and administrative support from our Chicago office. The role handles 50-75 invoices daily across 30-40 locations, processes vendor payments via cards, checks, and ACH, and reconciles multiple credit cards and cash disbursements.

You will also onboard new acquisitions and maintain accurate vendor records. The ideal candidate has 1-3 years of AP experience, a BA/BS in accounting or related field, and strong

Qualifications

• BA/BS degree in accounting or related field.
• 1-3 years of AP and/or accounting experience.
• Full cycle Accounts Payable for multiple locations.
• Experience organizing invoices and payments for multiple locations.
• Training or experience in accounting or bookkeeping.
• Strong knowledge of Excel and Microsoft Office Suite.
• Experience with accounting software and accounting procedures preferred.
• Experience with Ramp software is nice to have but not required.

Responsibilities

• Ensure bills are accurate, approved and correctly entered in system
• Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately
• Coordinate and process invoice payments to vendors using credit cards, checks and ACH
• Reconcile cash disbursements account and multiple credit cards
• Maintain files on account status, vendor information, and payments processed
• Review and process 25-50 expense reports per week
• Ensure all vendors are paid on time
• Analyze and resolve payable discrepancies and address vendor queries
• Research, resolve and communicate any questions from corporate or other team members
• Responsible for multiple credit card and bank reconciliations
• Play a lead liaison role onboarding new acquisitions
• Organize paper and electronic records
• Manage all incoming and outgoing mail
• Adhere to and enforce company policies

Skills

Attention to detail

Time management

Analytical thinking

Education

BA/BS degree in accounting or related field

Tools

Ramp software

Microsoft Office Suite

Job description

Heartland Veterinary Partners seeks an Accounts Payable Specialist to provide financial and administrative support from our Chicago office. The role handles 50-75 invoices daily across 30-40 locations, processes vendor payments via cards, checks, and ACH, and reconciles multiple credit cards and cash disbursements.

You will also onboard new acquisitions and maintain accurate vendor records. The ideal candidate has 1-3 years of AP experience, a BA/BS in accounting or related field, and strong