Accounts Payable Specialist

Heartland Veterinary Partners

Chicago (IL)

On-site

USD 50,000 - 60,000

Full time

14 days+

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Benefits offered by this job

Competitive compensation & bonuses

Comprehensive health, vision, and dent

Vacation, sick, and holiday pay

Continual professional training

Team-building activities

Located near public transportation

Commuter benefits

Casual dress

Fitness facility in the building

Job summary

Heartland Veterinary Partners seeks an Accounts Payable Specialist to provide financial and administrative support from our Chicago office. The role handles 50-75 invoices daily across 30-40 locations, processes vendor payments via cards, checks, and ACH, and reconciles multiple credit cards and cash disbursements.

You will also onboard new acquisitions and maintain accurate vendor records. The ideal candidate has 1-3 years of AP experience, a BA/BS in accounting or related field, and strong

Qualifications

BA/BS degree in accounting or related field.
1-3 years of AP and/or accounting experience.
Full cycle Accounts Payable for multiple locations.
Experience organizing invoices and payments for multiple locations.
Training or experience in accounting or bookkeeping.
Strong knowledge of Excel and Microsoft Office Suite.
Experience with accounting software and accounting procedures preferred.
Experience with Ramp software is nice to have but not required.

Responsibilities

Ensure bills are accurate, approved and correctly entered in system
Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately
Coordinate and process invoice payments to vendors using credit cards, checks and ACH
Reconcile cash disbursements account and multiple credit cards
Maintain files on account status, vendor information, and payments processed
Review and process 25-50 expense reports per week
Ensure all vendors are paid on time
Analyze and resolve payable discrepancies and address vendor queries
Research, resolve and communicate any questions from corporate or other team members
Responsible for multiple credit card and bank reconciliations
Play a lead liaison role onboarding new acquisitions
Organize paper and electronic records
Manage all incoming and outgoing mail
Adhere to and enforce company policies

Skills

Attention to detail

Time management

Analytical thinking

Education

BA/BS degree in accounting or related field

Tools

Ramp software

Microsoft Office Suite

Job description

More about the Role

At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.

The Heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.

The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!

Position Purpose

Reporting into Heartland's Accounts Payable Manager, the Accounts Payable Specialist will provide financial, administrative and clerical services. This is a full-time, in-office position located at our Chicago offices.

Competencies

At Heartland, all of our team members embody the spirit of Servant Leadership.

Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
Building Community - Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
Commitment to the Growth of the People - Dedicated to the personal and professional growth and development of our team members.
Conceptualization - Forward thinking and approaching work and challenges with an end-to-end view.
Empathy - Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
Foresight - Taking the past, the present, and the future decision-making process.
Healing - Focusing on the emotional and physical health of our team members. Offering support and solutions to ensure our team members have balance.
Persuasion - Building group consensus and buy-in.
Self-Awareness - Conscious knowledge of personal character, emotions, intentions, and leadership impact.
Stewardship - Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.

Essential Responsibilities

Ensure bills are accurate, approved and correctly entered in system
Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately
Coordinate and process invoice payments to vendors using credit cards, checks and ACH
Reconcile cash disbursements account and multiple credit cards
Maintain files on account status, vendor information, and payments processed
Review and process 25-50 expense reports per week
Ensure all vendors are paid on time
Analyze and resolve payable discrepancies and address vendor queries
Research, resolve and communicate any questions from corporate or other team members
Responsible for multiple credit card and bank reconciliations
Play a lead liaison role onboarding new acquisitions
Organize paper and electronic records
Manage all incoming and outgoing mail
Adhere to and enforce company policies