Accounts Payable Specialist

Heartland Veterinary Partners LLC; Chicago (IL); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Bonuses

Health benefits

Vacation & holidays

Professional training

Transit access

Commuter benefits

Casual dress

Fitness facility in building

Job summary

Heartland Veterinary Partners LLC in Chicago is seeking an Accounts Payable Specialist for our in-office team. This full-time role supports financial operations across 30-40 locations, processing invoices, payments, and vendor records with accuracy and timeliness.

Reporting to the AP Manager, you will reconcile cash disbursements, manage expense reports, and help onboard new acquisitions. A BA/BS in accounting and 1–3 years of AP experience are required; strong Excel skills and Ramp familiarity

Qualifications

• BA/BS degree in accounting or related field.
• 1–3 years of AP and/or accounting experience.
• Full cycle Accounts Payable for multiple locations (30-40).
• Experience organizing invoices and payments for multiple locations.
• Experience with Ramp software is nice to have but not required.

Responsibilities

• Process 50-75 invoices a day from multiple sources (30-40 locations).
• Coordinate and process invoice payments to vendors using credit cards, checks and ACH.
• Reconcile cash disbursements and multiple credit cards.
• Maintain files on account status, vendor information, and payments processed.
• Review and process 25-50 expense reports per week.
• Ensure all vendors are paid on time.
• Onboard new acquisitions as a lead liaison.

Skills

Accounts Payable

Multi-location experience

Excel

Education

BA/BS in accounting or related field

Tools

Ramp

Microsoft Office

Job description

More about the Role:

At Heartland Veterinary Partners, our mission is centered around elevating the lives of veterinarians and their teams. By partnering with Heartland, practice owners unlock a world of operational advantages and economies of scale, all while retaining their clinical autonomy. At Heartland, we go beyond the ordinary to foster an environment that nurtures growth, invests in our employees, and creates pathways for professional development.

By the heartland promise doesn't stop at operational brilliance; it extends to encompass non-clinical facets like recruiting & human resources, marketing, procurement, payables management, accounting & finance, and information technology. In essence, we've got every corner covered, so our partners can focus on what truly matters - providing optimal care for their patients. As a dedicated member of our Support Center, you'll have the opportunity to be a part of what makes that happen. Your role will be pivotal in helping our partners deliver unparalleled patient care.

The Heartland philosophy rests firmly on the pillars of Servant Leadership. This ethos defines our Support Center team, where every member embraces the ethos of selfless service and approaches every challenge with an unwavering commitment to support. If this resonates with your personal and professional values, then we'd like to get to know you better!

Position Purpose

Reporting into Heartland’s Accounts Payable Manager, the Accounts Payable Specialist will provide financial, administrative and clerical services. This is a full-time, in-office position located at our Chicago offices.

Competencies:

At Heartland, all of our team members embody the spirit of Servant Leadership.

• Authentic Listening - Continually listening with an open mind and heart to what is said and unsaid.
• Building Community –Bringing team members together and mobilizing them around our collective purpose and commitment to our communities.
• Commitment to the Growth of the People – Dedicated to the personal and professional growth and development of our team members.
• Conceptualization -Forward thinking and approaching work and challenges with an end-to-end view.
• Empathy – Demonstrating empathy and understanding with others, approaching everything assuming positive intentions.
• Foresight – Taking the past, the present, and the future decision-making process.
• Healing – Focusing on the emotional and physical health of our team members. Offering support and solutions to ensure our team members have balance.
• Persuasion – Building group consensus and buy-in.
• Self-Awareness – Conscious knowledge of personal character, emotions, intentions, and leadership impact.
• Stewardship -Concern for our team members, customers, communities, and the organization as a whole and making good use of all that is available to provide appropriate support.

Essential Responsibilities:

• Ensure bills are accurate, approved and correctly entered in system
• Process 50-75 invoices a day from multiple sources (30-40 locations) timely and accurately
• Coordinate and process invoice payments to vendors using credit cards, checks and ACH
• Reconcile cash disbursements account and multiple credit cards
• Maintain files on account status, vendor information, and payments processed
• Review and process 25-50 expense reports per week
• Ensure all vendors are paid on time
• Analyze and resolve payable discrepancies and address vendor queries
• Research, resolve and communicate any questions from corporate or other team members
• Responsible for multiple credit card and bank reconciliations
• Play a lead liaison role onboarding new acquisitions
• Organize paper and electronic records
• Manage all incoming and outgoing mail
• Adhere to and enforce company policies

Requirements/Qualifications:

• BA/BS degree in accounting or related field
• 1-3 years of AP and/or accounting experience
• Full cycle Accounts Payable for multiple (30-40 locations)
• Experience organizing invoices and payments for multiple locations
• Training or experience in accounting or bookkeeping
• Strong knowledge of Excel and Microsoft Office Suite
• Experience with accounting software and accounting procedures preferred
• Experience with Ramp software is nice to have but not required

Benefits Offered:

• Competitive compensation & bonuses
• Comprehensive health, vision, and dental benefits
• Vacation, sick, and holiday pay
• Continual professional training
• Organization-sponsored team-building activities
• Located near all major public transportation
• Commuter benefits
• Casual dress
• Fitness facility in the building

Pay Range:

USD $50,000.00 - USD $60,000.00 /Yr.