Accounts Payable Specialist | Impactful, Growth-Focused Firm

Richard Group; Chicago (IL); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

HSA option

PTO 15 days

7 holidays

Bonus program

401(k) matching

Parental leave

Transit reimbursement

On-site meals

Gym reimbursement

Sabbatical after 10 years

Mentorship program

Job summary

Richard is seeking an Accounts Payable Specialist for a hybrid in-office role at our Chicago location (3 days per week). You will manage AP processes, from invoice verification and coding to weekly disbursements, vendor communications, and month-end reconciliations.

This role requires strong attention to detail, Excel proficiency, and the ability to work both independently and with teams across departments.

Qualifications

• 3+ years of Accounts Payable or accounting experience
• Strong knowledge of invoice processing, coding, matching, and payment processing
• Experience with vendor reconciliations and resolving discrepancies
• High attention to detail, accuracy, and organization
• Proficiency in Microsoft Excel and accounting/ERP systems
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines
• Construction or project-based accounting experience preferred
• Accounting, Finance, or Business degree preferred, not required

Responsibilities

• Review and verify invoices / check requests
• Code and match invoices to Purchase Order for non GCPay invoices
• Send invoices for approval using Adobe Sign per company SOP for non GCPay invoices
• Create / maintain vendor in accounting system, verify vendor documentation (W9 / ACH)
• Enter invoices in accounting system
• Review weekly aging balance and verify vendor for payment, prepare weekly disbursement schedules
• Issue weekly payments in accordance with company policies and procedures
• Monitor accounts to ensure payments are up to date
• Reconcile accounts payable transactions
• Investigate and resolve discrepancies
• Prepare AP accrual in accounting system for non GCPay invoices
• Reply to inquiry emails regarding AP and payments from Operations and General & Administration teams
• Research and resolve promptly any discrepancies
• Correspond with vendors and respond to inquiries in a timely manner
• Prepare credit applications forms
• Communicate effectively with vendors, project teams, and internal departments
• Support the issuance of 1099s and year-end tax reporting for vendors
• Contribute to process improvements and system enhancements for greater efficiency and accuracy

Skills

Accounts Payable

Excel

Attention to detail

Communication

Education

Accounting/Finance degree preferred

Tools

Adobe Sign

ERP systems

Microsoft Excel

Job description

Richard is seeking an Accounts Payable Specialist for a hybrid in-office role at our Chicago location (3 days per week). You will manage AP processes, from invoice verification and coding to weekly disbursements, vendor communications, and month-end reconciliations.

This role requires strong attention to detail, Excel proficiency, and the ability to work both independently and with teams across departments.