Accounts Payable Specialist: Growth & Collaborative Team

Dutchman Search Group; Calabasas (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Dutchman Search Group seeks an experienced AP professional to manage day-to-day accounts payable across multiple locations and entities within a fast-growing hospitality company. You’ll streamline invoicing, coding, and payment processes to support a collaborative accounting team and leadership visibility.

You will handle vendor communications, month-end close support, and 1099 preparation while maintaining accurate GL coding and accruals. This role offers opportunity for advancement.

Qualifications

• Experience in accounts payable, bookkeeping, or general accounting.
• Processing up to 300+ invoices a week.
• Familiarity with GL coding, accrual-based accounting, and month-end close routines.
• Working knowledge of Excel, including filters, sorting, basic formulas, and reconciliations.
• Associates or Bachelor's degree is a plus but not required.

Responsibilities

• Review, code, and process vendor invoices, credit memos, and reimbursement requests.
• Verify invoices for documentation, authorization, pricing, and GL coding accuracy.
• Allocate expenses across multiple locations, departments, and entities.
• Manage the AP workflow end-to-end, from invoice receipt through payment and filing.
• Prepare weekly payment runs (checks, ACH, and other electronic payments).
• Reconcile vendor statements and resolve discrepancies, duplicate charges, and outstanding balances.
• Communicate directly with vendors on invoice status, payment timing, and documentation.
• Partner with location managers and department leaders to resolve approval or coding issues.
• Support month-end close: AP cutoff, invoice accruals, prepaid expense tracking, reconciliations.
• Assist with annual 1099 prep and vendor record maintenance.
• Flag process inefficiencies and suggest improvements to controls and workflows.

Skills

Accounts payable

Bookkeeping

Excel proficiency

Education

Associates or Bachelor's degree preferred

Tools

Excel

Job description

Dutchman Search Group seeks an experienced AP professional to manage day-to-day accounts payable across multiple locations and entities within a fast-growing hospitality company. You’ll streamline invoicing, coding, and payment processes to support a collaborative accounting team and leadership visibility.

You will handle vendor communications, month-end close support, and 1099 preparation while maintaining accurate GL coding and accruals. This role offers opportunity for advancement.